Workce Inc Hiring for Engineering Administrative Assistant Job at Georgetown, KY Full Time

Non-local candidates for the Engineering Administrative Assistant role are encouraged to apply if willing to relocate/commute at own cost. Interviews are REMOTE.

***Applicants are reviewed on a daily basis.***

Engineering Administrative Assistant Benefits:

• 5 weeks of Paid Time Off
• Medical Benefits, Dental Benefits, Vision Benefits (100% employer paid premiums)
• Saving Plan – no vesting period
• Paid OT
• And more!

Engineering Administrative Assistant Duties:

• Manage multiple executive schedules.
• Coordinate complex domestic and international travel arrangements – including meetings, logistics and travel (flights, lodging, ground transportation, necessary conference registrations)
• Use sound judgement and personal knowledge of executives’ goals and needs to anticipate and manage future needs and potential issues.
• Process and manage time-sensitive and/or confidential tasks including actions, reports, events, dinners/conferences, with discretion and accuracy
• Establish a positive, respectful, and trusting relationship with executives and their direct reports/departments.
• Promote company culture, decisions, and policies
• Provide informational assistance and direct team members to reference policies, websites, IT resources, etc.
• Process expense reports for multiple executives (confirming receipts, amounts, accuracy of charges)
• Perform daily clerical duties such as mail distribution, office supply ordering, business card ordering, etc.
• Provide IT Support and/or input IT tickets on behalf of executives
• Manage office space and maintain current seating chart of executive area
• Provide support as needed for other team members in relation to executives’ needs/goals/calendar
• 13 Provide support for on/off-site department events/functions/conferences including scheduling, catering, travel, etc (general coordination of event(s))
• Perform work that is varied and generally administrative and/or project-oriented.
• Network extensively with many of the company’s executive administrative assistants
• Provide after-hours support in the event of travel emergencies.

Engineering Administrative Assistant Qualifications:

• 5-10 Years of professional experience.
• High capability of managing dynamic and challenging schedules for executives.
• Ability to effectively communicate in person and via email with project team, general contractors, vendors, purchasing groups, etc.
• Competency in Microsoft Office Suite: Word, PowerPoint, Excel, Outlook, Project (Good to Have).
• Previous experience in event planning.
• Knowledge and experience in the annual budgeting process.
• Expereince with Oracle, PeopleSoft, and SAP Ariba

Job Type: Full-time

Pay: $20.00 – $34.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• SAP: 1 year (Preferred)
• Professional Administration: 5 years (Preferred)
• Oracle: 1 year (Preferred)
• PeopleSoft: 1 year (Preferred)
• managing travel arrangements: 1 year (Preferred)
• working in an Engineering work environment: 1 year (Preferred)

Work Location: One location