York Region Children’s Aid Society Hiring for Administrative Coordinator of Resources for Children & Youth Job at Newmarket Full Time

YORK REGION CHILDREN’S AID SOCIETY

16915 Leslie Street
Newmarket, ON L3Y 9A1

POSTING # 2022-56 September 13, 2022

Applications are now being accepted for the position of:

ADMINISTRATIVE COORDINATOR OF RESOURCES

FOR CHILDREN and YOUTH WORK
Permanent Full Time

PURPOSE OF POSITION:

Reporting to the Manager of Service, this position will provide strategic oversight of the various administrative and analytical functions of the Resources department, which includes but is not limited to:

DUTIES and MAJOR RESPONSIBILITIES:

• Develop, implement, and manage various tracking systems to ensure the Resources department is operating as efficiently and effectively as possible
• Oversee and ensure accurate and integral data for all children coming into care and oversee the compliance requirements related to a child’s admission (i.e., Identification,

RESP, RDSP, Disability Tax Credit, etc.)

• Oversee and manage all CPIN requirements and ensure all person records are up to date for all new admissions; liaise with Society workers to ensure accurate information is contained in the record
• Ensure applicable correspondence related to the Resources department is drafted, and disseminated as required
• Oversee, compile, and analyze all applicable statistical information, in order to drive data informed decisions in the Resources department
• Develop and implement applicable tracking tools and databases in order to develop reports related to analytical results of available statistical information as required
• Responsible for the implementation and completion of the quarterly and annual Serious

Occurrence roll-up report, including all applicable tracking requirements

• In collaboration with the Finance department, ensure the allocation of all applicable resource funds to ensure appropriate utilization for children and youth in care
• Lead and implement training requirements related to the Resource department tracking systems
• To provide other duties as assigned

REQUIRED KNOWLEDGE:

• Demonstrated experience providing administrative oversight in an environment with a broad variety of analytical and clerical functions, with an emphasis on determining

priorities and organizing activities of a diverse work assignment, including customer service, records management, and report generation

• Working knowledge and experience in the Child, Youth and Family Services Act (CYFSA) preferred
• Demonstrated analytical and problem-solving skills, and attention to detail. Sound judgement and ability to handle matters of a confidential and/or sensitive nature
• Demonstrated writing skills to ensure accuracy, punctuation, spelling, and grammar
• Demonstrated computer skills with Microsoft applications (Word, Excel, Outlook,

PowerPoint, and SharePoint) and Adobe Acrobat. Ability to learn and use new software

• Demonstrated knowledge and understanding of the Child Protection Information Network system, with enhanced understanding of the search functionality
• Work independently with limited supervision, handle a heavy workload and the ability to meet strict deadlines
• Demonstrated customer service skills and ability to relate to internal staff, external stakeholders, and service recipients
• Essential interpersonal and communication skills (both verbally and in writing)
• Critical judgment, problem solving, and demonstrated organizational and time management skills and ability to multitask
• Capable to work independently as well as within a team setting
• Bilingual in French and English is an asset

EDUCATION and EXPERIENCE

• Successful completion of a College Diploma from an accredited educational institution, preferably in Records Management, Library Science, Information Management, Business

Administration or approved equivalent combination of education and experience

• Successful completion of a university degree from an accredited educational institution in a related field preferred; applicable combination of education and experience may be considered
• 3-5 years of related experience, preferably in Records Management using a case management system on a computer and other related technology, as well as working with the public and handling confidential information

PAY GRADE: 5 Non-Union ($55,087.08 – $69,572.46)

HOURS OF WORK: 33.75 Hours per week

Candidates who meet the qualifications are welcome to apply no later than 11:59 p.m. on September 22, 2022. Please quote job posting #2022-56 – Administrative Coordinator of Resources for Children and Youth Work.

Work is performed in a hybrid work environment and is performed outside the typical office setting, however on occasion may be required to come to the office when activities cannot be performed remotely.

Employment at York Region Children’s Aid Society is conditional upon the verification of credentials, a satisfactory vulnerable sector check, proof of COVID-19 vaccination (2 doses required), as per YRCAS Mandatory COVID-19 Immunization Policy.

We appreciate all applications received. All communications will be held in strict and professional confidence. Only those candidates selected for an interview will be contacted. We thank all applicants for their submissions. At the request of the candidate, post interview feedback will be provided verbally at the end of the recruitment process, at a mutually agreeable time.

Anti-Oppression/Anti-Racism at York Region Children’s Aid Society
YRCAS is committed to having a workforce that is reflective of the diversity of York Region and strongly encourages application from all qualified individuals, especially those who can provide different perspectives and contribute to a further diversification of ideas.

Diversity, Equity & Inclusion
York Region Children’s Aid Society is committed to employment equity, diversity, and inclusion in the workplace, and fostering equity, diversity and inclusion in recruitment practices is a key aspect of the search process. The current posting is in search of candidates who identified from the following equity seeking groups; women, racialized persons/persons of colour, Indigenous
Peoples, persons with disabilities, and persons of the 2SLGBTQ+ community. If you are of the aforementioned identities, and feel comfortable making it known, you may choose to self-identify as member of a designated group. Any information directly related to you is kept confidential and used in a safe manner to inform our recruitment process towards being an equal opportunity employer.

Vaccination Policy
The successful candidate will be made an offer of employment on the condition of being fully vaccinated against COVID-19. Fully vaccinated is defined as having received all the required doses of a Health Canada approved vaccine and having received the final dose at least 14 days before your employment start date. The candidate will be asked to provide York Region Children’s Aid
Society with proof of full vaccination, prior to the candidate’s employment start date. Acceptable proof includes an Ontario Ministry of Health COVID-19 vaccine receipt which you can obtain through the Provincial portal https://covid19.ontariohealth.ca/, or other government-issued vaccine passport or certification. As described above, the requirement to be fully vaccinated is subject to the Ontario Human Rights Code. If the candidate is unable to receive the COVID-19 vaccine for a reason protected by the Code, requests for accommodation from the vaccine policy will be assessed on a case-by-case basis and will be subject to York Region Children’s Aid Society accommodation process.

Accommodation at YRCAS
We are committed to a selection process and work environment that is inclusive and barrier free.
Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants that may require accommodation during the selection process are encouraged to notify the
Human Resources Department when contacted for an interview. Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.

Job Type: Full-time

Salary: $55,087.08-$69,572.46 per year

Schedule:

• Day shift