Yukon Government Looking for Program Assistant at Whitehorse, YT Full Time

The Population and Public Health Evidence and Evaluation Branch (PPHEE) is looking for a highly organized professional to provide administrative oversight and support. This position will be responsible for performing a wide variety of administrative duties as well as basic financial reporting. As administrative assistant to the Director, PPHEE you will provide an effective and reliable communication link between all divisions of Health and Social Services including senior branch management, senior government officials, the Chief Medical Office of Health, and Medical Officers of Health team as well as members of the public, the business community, and special interest groups.

This position is responsible for organizing calendars, making travel arrangements, preparing communications on behalf of the Director, coordinating responses, arranging logistics, providing assistance with the monitoring of contracts and contract deadlines, as well as managing expense reports, and other financial reporting for the branch. In addition, this position is responsible for preparing agendas and taking minutes at a variety of both internal and external meetings.

If you are interested in working in a highly professional and dedicated team whose goal is to help communities, families, and individuals achieve and maintain the best possible health, we look forward to receiving your application.

For more information about this opportunity, please contact Laura Hillier, Director, Population and Public Health Evidence and Evaluation at [email protected]

For more information about the recruitment process, please contact Mehak Khan, Human Resources Consultant at [email protected]

Essential Qualifications:
Please submit your resume clearly demonstrating how you meet the following qualifications.

Please note that selection for further consideration will be based on the information you provide in your resume, including the use of a “month/year to month/year” format.

Post-Secondary certificate/ diploma in Office Administration, or related field of study

Recent experience providing a broad range of administrative support to the Director level, such as coordinating travel, managing calendars, taking minutes, proof-reading documents, and maintaining file/records management

Experience performing basic research, communications, and information to both internal and external clients and stakeholders

Experience completing financial tasks such as preparing expense claims, travel claims, cheque requisitions, and variance reporting

Experience monitoring and tracking contracts is considered an asset

Desired Skills, Knowledge and Suitability:
Candidates should have and may be assessed on:
Ability to deliver administrative support in an environment of changing priorities and deadlines

High level of organizational and prioritizing skills combined with attention to detail

Awareness of how current events/political platforms/local news issues can influence work/communications

Aptitude and ability to adjust to, and work effectively within, a variety of situations with diverse individuals and groups

Ability to be proactive, understand issues, identify problems, and suggest options to determine the appropriate solution

Ensures a client-focused culture for the entire organization and engages others in providing outstanding service to internal and external clients

Self-awareness combined with strong and tactful interpersonal skills for building credibility and relationships

Additional Information:
Conditions of Employment:
WHMIS 2015 within one month of hire

Security Clearance

ATTIP and HIPMA training within two weeks of hire

Job Requirements:
Occasional hours that extend into evenings, weekends, or on Statutory Holidays

Eligibility List

12 months

Post Date

8 April 2022

Close Date

25 April 2022