ACS Espana – Servicios de Charter Aereo S.L Looking for Office Administrator at Ciudad de México, México Full Time

WHO IS AIR CHARTER SERVICE

Our clients consists of high-net-worth individuals, fortune 500 companies, governments & relief agencies, and sport & entertainment organizations.

ACS Mexico is seeking a high-spirited individual who has proven experience and skills in an administrative function and is interested in going the extra mile. As an Office Administrator, you will ensure our office is running smoothly and promote our positive company culture.

If this sounds like responsibilities you have had in the past then apply today!

Job Description

A DAY IN THE LIFE

• Greet and welcome guests as soon as they arrive at the office.
• Managing the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
• Supervising the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of the office.
• Responsible for the facilities day-to-day operations.
• Maintains stock lists and orders office supplies as needed
• Receive, sort and distribute daily mail/deliveries.
• Assists in planning and arranging events, including organizing catering.
• Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments.
• Arrange travel and accommodations for internal staff.
• Keep updated records of office expenses and costs.
• To assist Accounts with expenses, invoices, checks etc.
• To assist HR with recruitment process and tracking of holiday requests.
• To assist Accounts with expenses, invoices, checks etc.
• Participate as needed in additional special department projects.

Qualifications

WHAT DO WE LOOK FOR

• 1-3 years of administrative experience
• Outstanding written and verbal communication skills
• Excellent phone etiquette
• Willing to learn and adaptable
• High attention to detail
• Confident individual
• Commit to in-office position
• Friendly and vibrant personality

Additional Information

WHAT IS IN IT FOR YOU

• Dynamic and fast-growing company
• Job stability and leadership support of development
• Award-winning professional training and one-on-one mentoring
• ACS covered international training based in our London HQ
• Clear path for career advancement from Trainee Broker to Director
• Balance between independent and team-oriented work
• Opportunities for international and domestic travel or relocation
• A welcoming, enjoyable and interactive environment – seasonal events and team night outings

Corporate Environment & Social Responsibility Report 2023

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Diversity & Inclusion: Air Charter Service Inc. is proud to be an Equal Opportunity and Affirmative Action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

WHAT ARE THE NEXT STEPS?

Submit your resume to us today and a member from our recruitment team will be in touch!