Addison Group Hiring for Billing Specialist at New York, NY Full Time

A midtown Manhattan law firm is looking for a 5+ year senior biller to assist during a team members absence for 4+ months.

Job Responsibilities:

• Monitor inventory and ensure adherence to client discounts and guidelines by reviewing proformas and analyzing aged WIP prior to distribution to Billing partners; follow-up with Billing Partners regarding AWIP especially those over 30 days; keep Manager informed by regularly providing updates to billing status, and reasons for delayed billing.
• Monitor unallocated funds and expedite application of funds; advise Manager of any payment that remains unapplied for more than one week.
• Monitor On Account funds and follow up with partner to ensure timely application to WIP and AR; bring to Manager’s attention if unallocated for more than two months.
• Suggest ways to improve the billing process, productivity, and over-all functioning of the department.
• Provide monthly Billing Projections, Aged WIP Report, Hit List and Missed List by dates indicated on Billing Schedule, or as required by Manager.
• Assist Accounts Receivable department by actively monitoring receivables.
• Prepare, print, and distribute proformas by no later than the 6th working day of each month.
• Draft bills and forward to partners by the 12-15th working day of each month; carefully observe and apply discounts ensuring adherence to client requirements; follow up with partner/reviewer to ensure timely review and transmittal to clients.
• Edit time records, maintaining and filing documentation for adjustments in a timely manner; develop awareness of repetitive adjustments; suggest ways to improve the timekeeping and adjustment process.
• Maintain a correspondence folder for each Billing Partner; promptly file miscellaneous correspondence, and time and disbursement adjustments; ensure that copies of all posted bills are filed and saved to the 3E Invoice module by the 4th working day of the month.
• Offer assistance with peer assignments; mentor and assist in the training and development of new Billing Coordinators.
• Any other responsibilities or special projects as required by partners, or as assigned by management.

Requirements:

• This individual must have industry knowledge and experience at large firms.
• Candidate must also have 3E software and great communication skills.

Why choose Addison Finance & Accounting?

• Pay: We negotiate high salaries using U.S. Bureau of Labor Statistics
• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, 401K, and monetary bonuses
• Permanent Employment: Many of Addison’s Finance & Accounting job openings lead to potential permanent employment
• Connections: You connect directly with hiring managers from renowned organizations
• Options: You are presented multiple employment options near your home
• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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