AEST Realty Hiring for A Full-Time Position for Bookkeeper & Office Assistant Job at San Jose, CA Full Time

Bookkeeper & Office Assistant

Summary:

We are a small company doing work in Construction & Property Management. We’d like to find someone with high energy, highly organized, great Office skills, Accounting skills and knowledge to support us in a Bookkeeper role. Quickbooks and Accounting experience is a major plus.

Responsibilities:

● Review invoices for A/R & A/P, cut checks, enter date, file records

● Maintains records of financial transactions by establishing accounts, posting transactions, ensure legal compliance

● Maintains subsidiary accounts by verifying, allocating, posting transactions

● Maintains Records through paper & digital filing

● Prepares financial reports

● Scan, Fax & Copy Documents

● Communicates with Vendors and Clients

● Track payment history and work with customers on payment due dates, review & verify invoices before processing for payment

● Payroll: Enter & Verify Payroll hours for each employe and prepare paychecks

● Prepare Monthly Bank Reconciliations

● Keep track for Property Tax Bill, Insurance payment, as well as subcontractor payments

● Obtain & Understand quotes from Insurance Companies: Auto, Property, Builder Risk, Workers Compensation, General Liability, etc

● Support with coworkers when coworkers are sick or out of the office

● Support office operations: Project Coordinator (Construction) & Property Manager (Apartments). This usually involves looking into contracts, payment history, ensuring all documents are filed, and taking payments.

● Perform other tasks requested by the owners

● Must be able to perform duties while sitting at a desk

Qualifications:

● Organized

● Good at Math

● Accounting, recording of Debits & Credits

● Recordkeeping

● Data Entry Skills

● Communicative: In-person, writing, over the phone

● Team Player

● Computer Skills: Microsoft Word & Excel, Quickbooks Desktop Pro 2019, etc

● Manage Emails, Letters, Packages, Phone Calls, and any other form of correspondence

● Excellent Oral & Written communication skills- English Fluency

● Outstanding Customer Service

● Ability to work independently & as a Team

● Ability to multitask

● Ethical

● Attention to Detail

● High Degree of Accuracy

● Problem Solver

● Analyzing Information

● Thoroughness

Education, Experience, & Licensing Requirements:

● Associates/Bachelor’s Degree in Accounting, Finance, Business Administration, or related field- a plus

● Bookkeeper Certification- a plus

● Quickbooks Certification- a plus

● Previous Bookkeeping experience- preferred 1 year

Job Type:

● Full – Time

Benefits:

● Sick Time: 24-hrs per year

● PTO: No

● Health Insurance: No

Working Hours:

● Monday – Friday: 9:00 AM- 5:30 PM

Pay:

● Dependent on Skills, Qualifications & Experience

If you meet the majority of our qualifications and are capable of doing the work required, we’d love to hear from you. Please forward your CV, Resume & two Professional References, and someone from our team will reach out.

Job Type: Full-time

Pay: $22.00 – $24.00 per hour

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• San Jose, CA 95117: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Bookkeeping: 1 year (Preferred)

Work Location: In person