AFAHUB Hiring for Administrative Assistant (Remote) at Remote Full Time

JOB SUMMARY

The job of the Administrative Assistant provides a variety of office support and / or secretarial duties and this position reports to the Director. Responsibilities

• Provide courteous, efficient, and welcoming atmosphere to students, staff, parents, administration, and community.

Perform a variety of other office functions in a consistently positive and friendly tone Perform a wide variety of assignments which are sometimes confidential in nature; including but not limited to computers to enter data, email, draft, edit, revise, and print letters, tables, and reports as well as other materials

Enroll new students and assist families in completing the necessary paperwork including regional center documents and registration packets

Manage and organize a variety of tasks, such as creating events on Evenbrite, along with updating email database and organizing Open House events

Maintain a variety of data management systems, including sending out the monthly newsletter

Provide front office support

Process and track program use and student records requests

Maintain a highly organized and efficient file system

Maintain strict level of confidentiality

Perform duties and responsibilities as requested by Director

Provide support to advisors through a designated communication system in a friendly professional manner

Maintain an up to date spreadsheet of new applicants with status report

Audit student files as necessary and ensure proper labeling and filing

Conduct enrollment and billing to FMS companies Perform other duties as assigned

Minimum Qualifications Education / Training Knowledge, Skills, and Abilities

Considerable knowledge of and ability to use Mac’s, PC’s and related software

Demonstrated ability to independently respond to problematic situations and to remain calm under stress

Ability to maintain accurate records and enter and maintain data in automated systems

Ability to identify problems and to propose feasible solutions

Ability to multi-task and work independently

Strong organizational skills and the ability to work well under pressure and to meet deadlines

Strong interpersonal skills and the ability to work professionally with persons at all levels

Excellent writing skills and the demonstrated ability to develop written reports and action plans

Possess excellent spelling, grammar, punctuation, and composition skills

Demonstrated record-keeping / filing skills and ability to work with figures

Demonstrated skills in written and oral communication and organizational ability

Job Type: Part-time

Pay: $20.00 per hour

Schedule:

• Monday to Friday

Work Location: Remote