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Canada
Alberta Health Services Looking for Administrative Support IV at Red Deer, AB Full Time
Your Opportunity:
The administrative assistant is a direct report to the Director, Health Information Management (HIM), Central Zone. The administrative assistant must demonstrate the ability to organize, prioritize and apply sound judgment to assist the director in achieving required outcomes to ensure the operational needs of the team and department are met and aligned with HIM and AHS organizational priorities. Under minimal direction and supervision, this self-directed administrative leadership position manages the daily activities in the office of the Director, Health Information Management (HIM), Central Zone. Position requirements include: Providing competent and knowledgeable, advanced level professional administrative/secretarial support to the director and team. Organizing the office and proactively anticipating the needs of the director. Managing, coordinating and prioritizing the schedule of the director. Managing inquiries, email and coordinating complex calendars. Ensuring that all routine and ad hoc reporting requirements to the office of the Senior Provincial Director, HIM, are efficiently tracked, completed accurately and submitted within required timelines. Ensuring effective creation and maintenance of routine and confidential departmental databases, documents and tools including drafting, revising and versioning of these documents in alignment with the AHS retention schedule. Performing other duties as required.
The administrative assistant is a direct report to the Director, Health Information Management (HIM), Central Zone. The administrative assistant must demonstrate the ability to organize, prioritize and apply sound judgment to assist the director in achieving required outcomes to ensure the operational needs of the team and department are met and aligned with HIM and AHS organizational priorities. Under minimal direction and supervision, this self-directed administrative leadership position manages the daily activities in the office of the Director, Health Information Management (HIM), Central Zone. Position requirements include: Providing competent and knowledgeable, advanced level professional administrative/secretarial support to the director and team. Organizing the office and proactively anticipating the needs of the director. Managing, coordinating and prioritizing the schedule of the director. Managing inquiries, email and coordinating complex calendars. Ensuring that all routine and ad hoc reporting requirements to the office of the Senior Provincial Director, HIM, are efficiently tracked, completed accurately and submitted within required timelines. Ensuring effective creation and maintenance of routine and confidential departmental databases, documents and tools including drafting, revising and versioning of these documents in alignment with the AHS retention schedule. Performing other duties as required.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
Classification: Administrative Support IV
Union: AUPE GSS
Department: CORP RD Hlth Rcd Admin
Primary Location: Red Deer Regional Hospital
Multi-Site: Not Applicable
FTE: 1.00
Posting End Date: 05-JAN-2022
Temporary Employee Class: Temporary Full Time
Date Available: 15-JAN-2022
Temporary End Date: 15-APR-2022
Hours per Shift: 7.75
Length of Shift in weeks: 2
Shifts per cycle: 10
Shift Pattern: Days
Days Off: As Per Rotation
Minimum Salary: $25.24
Maximum Salary: $30.68
Vehicle Requirement: Not Applicable
Required Qualifications:
Completion of post-secondary education (e.g. course(s) in business administration, medical office assistant), or other related fields.
Additional Required Qualifications:
High school diploma or equivalent (GED). Successful completion of an approved secretarial/administrative professional post-secondary program. Three to five years administrative assistant / office management experience in the last 5 years required. Typing speed of 50 – 60 wpm required. Detail-oriented, confident and concise decision-making is required. An equivalent combination of education & experience may be considered.
Preferred Qualifications:
Experience in health information management and/or health care environment, preferred. Excellent time management, prioritization and organizational skills and the ability to work with minimal direction in a dynamic environment.
