American Public Human Services Association Hiring for Administrative Coordinator at Remote Full Time

The American Public Human Services Association (APHSA), is a nonprofit, bipartisan membership organization whose mission is to advance the well-being of all people by influencing modern approaches to sound policy, building the capacity of public agencies to enable healthy families and communities, and connecting leaders to accelerate learning and generate practical solutions together. APHSA seeks an Administrative Coordinator to work 16- 20 hours/week in a contractor capacity. Telework is permitted. The Administrative Coordinator assists the Director of Interstate Affairs and Compact Operations, and support clerical and administrative operations of the AAICPC Administration.

JOB SUMMARY:

The role is currently based in Arlington, VA, but allows telework. We are looking for someone with strong problem-solving skills and excellent verbal and written communication skills. The successful candidate will possess attention to detail, high energy and flexibility and the ability to thrive in a fast-paced organization. This individual will need to work well in a team environment, be able to represent the organizational leaders with professional courtesy and acumen and deliver flawless work output. The duties and administrative functions will require confidentiality, initiative, sound decision-making, independent judgment and the ability to escalate serious or unique problems to higher levels.

RESPONSIBILITIES:

• Schedules internal and external meetings; adjustment and prioritization of last-minute changes; including logistics such as conference rooms, events, and catering;
• Schedules webinars and conference calls and communication to all participants;
• Prepares logistics for meetings, maintenance of calendar invites;
• Prepare agendas and minutes;
• Maintain official Compact and Deputy Compact Official (DCO) forms for each state;
• Maintain and update Contact Lists;
• Manage orders for manuals and guides;
• Assist with issuing and summarizing rapid response inquiries and state notices to all states as directed and/or requested;
• Format and modify official ICPC Forms;
• Support conference planning and preparation and other duties as assigned;
• Assist with developing conference notices and other general information;
• Assist and support revisions to the compact administrators manual, guidebooks, training manuals, and other ICPC materials;
• Conducts occasional research on varying topics to support Association needs;
• Handles record keeping and retention of committee minutes;
• Provides administrative support for meetings, trainings, seminars and activities for the Association;
• Assist with development of materials, announcements, minutes, operation, and support for meetings of affiliate executive committees, subcommittee(s)/task force(s), etc.;
• Maintain and update rosters of affiliate executive committees, members, key contacts, subcommittee(s)/task force(s), etc. Includes both electronic lists and lists posted on the affiliate website;
• Assist with development of materials, logistics, and operations for sponsored webinars and conference calls;
• Post, monitor, and update information on the affiliate websites and manage posting of affiliate-related information to other APHSA website pages, as needed;
• Assist with development, distribution, and circulation of information/updates to affiliate members;
• Assist with development of surveys and other queries, send to affiliate members, collect and compile information;
• Create searchable affiliate databases to record information on state and local policies and practices; make revisions as needed ;
• Provide administrative and logistical support for affiliate conferences, meetings, and other ad hoc meetings;
• Performs all other duties as assigned.

KEY QUALIFICATIONS:

• Proficiency in Microsoft Office; other document management software desirable.
• Working knowledge of Adobe Design/Adobe Professional Suite.
• Working knowledge of survey development and analysis.
• Self-starter, ability to work in a fast-paced, collaborative team environment.
• Demonstrates outstanding customer care and relationship management skills.
• Works independently as well as part of the team to ensure that the needs of the group are met, and that adequate administrative coverage is provided to the team.
• Completes successfully and in a timely manner tasks, whether routine or urgent.

REQUIREMENTS:

• College or Equivalent Training.
• 3-5 Years of experience.
• Possesses strong organization skills, ability to multi-task high volume work requests and re-prioritize independently; pro-actively problem-solves.
• Demonstrates high level of problem-solving skills.
• Demonstrates sound judgment and discernment in decision making.
• Upholds a high level of confidentiality on sensitive business and other related matters.
• Exhibits strong interpersonal, written, and oral communication skills with the ability to produce high quality communications to individuals at all levels of the organization.

INSTRUCTIONS:

This is a contract position. Please submit your cover letter, including your salary requirements and resume to our job email.

The American Public Human Services Association (APHSA) is a bipartisan national membership association representing state and local health and human services agencies and the subject matter experts that help execute their mission to improve outcomes for people nationwide. APHSA’s dedication to promoting diversity, racial equity, multiculturalism, and inclusion is clearly reflected in how we work and support our members. It is more than a commitment—it is the foundation of how we do what we do. We strive to create a workplace that reflects the communities we serve and recognize that building well-being starts with creating a space where our employees are comfortable bringing their authentic, unique selves to work.

Building on our long-standing relationships with health and human services leaders, we focus on generating pragmatic solutions that advance the well-being of individuals, families, and communities.

Job Type: Contract

Pay: $16.10 – $30.00 per hour