Anantara Hiring For Executive Administrator at Dublin, County Dublin Full Time

A luxury hospitality brand for modern travellers, Anantara connects guests to genuine places, people and stories through personal experiences and providing heartfelt hospitality in the world’s most exciting destinations. From pristine islands and tropical beaches to cosmopolitan cities, tranquil deserts and lush jungles, Anantara welcomes guests for journeys rich in discovery.

Job Description

This is a superb opportunity to join the hotel team of Anantara The Marker Dublin Hotel as Executive Administrator.

Anantara The Marker Dublin Hotel is a Leading Hotel of the World and we are looking for someone who has a strong ability to deliver a high level of service in a confident and professional manner.

Our hotel offers all the experiential luxury Anantara Hotels & Resorts is renowned for.

The Executive Administrator reports directly to the General Manager and will be working closely with him by creating reports and analysis in a timely and efficient manner.

Specific duties

To ensure a timely and accurate reconciliation of Purchase Orders (PO) and the goods receipt / invoices.

To compare the PO raised and good receipted and their value per department to the PO raised but not receipted.

To coordinate accruals and relay accurate information for forecasting purposes.

To provide various reports to the General Manager, including weekly, monthly and on demand reports.

To create reports based on required needs of business (combining several reports, crafting new reports, etc.).

To highlight any discrepancies within reports provided

To assist the General Manager on reporting deadlines and managing these in a timely manner.

To assist with forecasting review and month end commentaries.

To provide Quality & LQA report analysis on behalf of the General Manager.

To assist with the audit and end of day reports.

To oversee SAP incidences for the hotel and raise any SAP incident requiring the General Manager authority to have it resolved.

To coordinate daily energy reports with the collaboration of the facilities manager.

To support the facility manager on the green team.

To examine weekly debtors and creditors review on behalf of the General Manager and in conjunction with the rooms back-office administrator & Financial Controller.

To work in partnership with the rooms back-office administrator and liaise with all departments to provide accurate reporting to the General Manager.

Other responsibilities

To ensure that areas of responsibility are clean and well maintained.

To attend meetings as required.

To accept a flexible work schedule necessary for uninterrupted service to hotel guests and to maintain flexibility within teams.

To provide support where necessary in other areas of the Hotel.

Fire, Health & Safety

To have a full understanding of Fire and Emergency procedures.

To have a full understanding of Health & Safety regulations and follow it within own department.

To ensure all accidents and incidents are reported in accordance with the hotel’s accident/ incident reporting procedure.

To report defective materials and equipment to the appropriate departments.

To support the hotel’s Environmental policy by complying with waste management and monitory energy efficiency.

Required experience, skills and knowledge

Minimum 2 years’ experience in administration with a finance background

Organized and methodical.

Highly quantitative analytical skills.

Strong Microsoft Office skills, especially in Excel (Macro, pivotable, formula, etc.).

Knowledge of SAP would be a plus.

Additional Information

What do we have to offer you:
Competitive Salary

Premium rates for Sunday work

Career Progression

Refer a Friend program – €500 bonus for a referral of your friend or acquaintance for a vacancy in The Marker or another hotel of NH Hotel Group

Excellent Room Employee Rates in over 350 NH properties worldwide

Access to the NH eLearning platform

Increased holiday entitlement for long service employees

Meals whilst on duty in our employee restaurant

Employee Recognition Awards

Employee Assistance Program – mental health and wellbeing support

Complimentary provision and laundry of uniforms