ASOS Hiring for Company Secretarial Assistant at London Full Time

This role will be central to helping ensure that the Company Secretarial team consistently delivers appropriate corporate governance and company secretarial administration across all areas of ASOS globally. The role requires a confident and efficient candidate, with excellent communication skills, who has the ability to adapt their approach to ensure excellent interaction with a wide variety of business areas, and the agility to work at ASOS’s fast pace.

Success in this role is helping the Deputy Company Secretary to ensure that the Board has complete confidence that the team have appropriately handled all matters relating to the operation of the PLC Board and the performance of the Department.

Responsibilities include but are not limited to:

Board meetings

o Assist the Deputy Company Secretary to facilitate the smooth operation of the Company’s formal processes and help organise PLC Board & Committee meetings; collate and distribute papers in a timely manner, ensuring quality and consistency; maintain the minute books for the PLC Board & Committees.

Annual General Meeting

o Assist the Deputy Company Secretary with organising the annual general meeting; assist with drafting and distributing necessary documentation; liaise with Registrars.

Annual Report & Accounts

o Assist with the preparation of the Annual Report and Accounts, including drafting and review of the non-financial aspects.

Listing Requirements, Share Dealing & Communication

o Set closed periods and issue reminders as appropriate; prepare and release routine Stock Exchange announcements; maintain insider lists.

o Operate the ASOS Share Dealing Code and deal with requests from employees and PDMRs; maintain Permission to Deal Register, Directors’ interests register and major shareholders register; ensure Stock Exchange announcements of PDMR dealings are made on a timely basis.

o Assist with maintenance of the Co Sec areas on the corporate website (www.asosplc.com)

Group Structure Subsidiaries & Company Secretarial Administration

o Assist the Deputy Company Secretary with the administration of UK and International subsidiaries, including ensuring all confirmation statements and statutory accounts are filed on time, and manage relationship with international service providers.

o Maintain statutory registers on Blueprint to ensure reliable and accurate information is maintained and all corporate filing completed in a timely fashion.

Team Support

o Responsibility for the prompt and accurate raising, receipting, updating and cancelling (as required) of Purchase Requisitions (PRs) for all Company Secretary spend

Experience

• Previous corporate governance and company secretarial experience desirable
• Previous experience working in a fast-pasted, agile, adaptable commercial environment an advantage

Skills & Qualifications

• Strong academic record
• A qualified or part-qualified chartered secretary, with experience in a listed company environment
• First rate IT skills, particularly in relation to the use of Excel, PowerPoint, and Sharepoint
• Good working knowledge of key Company Secretarial systems
• First rate attention to detail
• Proactive attitude
• Ability to work calmly under pressure and cope with peak work loads
• Capability to prioritise workload without supervision
• Tactfulness and discretion are crucial
• Skill at pro-actively building connections in the business and getting what is needed from people
• Confidence in dealing with and talking to all sorts of people
• Willingness to learn and take on responsibility
• Verbal communication skills to communicate with all levels of the organisation
• Written communication skills to produce succinct correspondence

Communication is key to any role in this Department, as our team members pro-actively and continually build relationships at all levels across the business, at the same time as working together to deliver what’s needed, when needed, by whatever means necessary. All team members must be approachable & capable of adapting their approach and communications, to ensure excellent interaction with the wide variety of people and personalities across the unique environment of ASOS, so they can deliver on ASOS’ corporate governance objectives at the same time as acting as an antennae for what is going on across ASOS. The Department – and this role – can only achieve all that through being ambassadors for best practice in ASOS, and in particular living and exuding the ASOS values of Authenticity, Bravery, Creativity and Disciplined. We’re also fast paced, so all employees also need to be resilient and cope with change quickly, and be enthused and excited about what’s around the corner for us.

Additional Information

We want our people to be whoever they want to be. That’s why we’re committed to creating a truly inclusive culture at ASOS, but how’re we doing it?

Through our Fashion with Integrity strategy we are driving diversity, equity and inclusion across every aspect of ASOS and ensuring every ASOSer can be their authentic self at work. We want our people to be whoever they want to be, because we believe people who bring their best selves to work, do their best work.

We’re proud members of Inclusive Companies, are Disability Confident Committed and have signed the Business in the Community Race at Work Charter. We’ve also recently been placed 8th in the Inclusive Top 50 Companies Employer List too.

There are safe space employee networks and we host a monthly DEI events series to help support and celebrate all of our people. We are constantly listening to our people, evolving, changing and taking a flexible approach to how we make ASOS truly inclusive.