Aston Carter Hiring for Administrative Support – Remote at Seattle, WA Full Time

Job Description:
Performs a variety of administrative functions.

Schedules appointments, gives information to callers, and takes dictation.

Composes memos, transcribes notes, and researches and creates presentations.

Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.

May assist with compiling and developing the annual budget.

Requires a high school diploma with 2-4 years of experience in the field or in a related area.

Familiar with standard concepts, practices, and procedures within a particular field.

Relies on experience and judgment to plan and accomplish goals.

Performs a variety of tasks.

Works under general supervision.

A certain degree of creativity and latitude is required.

Typically reports to a supervisor or manager.

Team Culture: Diverse group of individuals & welcoming to people of all backgrounds (education, experience, etc.) – candidates do not have to have experience within tech to feel comfortable within the team

Typical Day:

• Respond to management, the requests received, and emails
• Ensure calendars are updated & no overlap
• Outlook, Amazon communication – Chime/Slack, Basic Excel
• Scheduling meetings & book rooms when needed
• Support recruiting and HR when needed
• Respond to ad hoc tasks as they arise

Top 3 must-have hard skills:
1 Outlook proficiency & Excel basic knowledge

2 Communication skills – professional and timely

3 Experience with EA – Calendaring for an Exec

Additional Skills & Qualifications:

• Dynamic nature of scheduling: someone who is calm in chaos – not overwhelmed easily

 (HM is looking for someone who enjoys coming into work/enjoys what they do – he does not want candidate to be miserable within the role)

• Experience with EA ! – Calendaring for an Exec

About Aston Carter:
At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email [email protected] for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.