Axle Informatics Hiring for Management Analyst at Durham Full Time

Axle Informatics is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).

Axle is seeking a highly ambitious, adaptable, structured, and detail-oriented Management Analyst to join our vibrant team at the National Institutes of Health (NIH) supporting the National Institute of Environmental Health Sciences (NIEHS) located in Durham, NC.

Overall Position Summary and Objectives The Division is looking for a highly organized and analytical coordinator to assist Division staff and leadership in analyzing, evaluating, planning, and tracking a variety of Diversity, Equity, and Inclusion activities. This will include supporting working groups focused on both internal culture as well as supporting grantee outreach and information management. All candidates just have experience with organizing and analyzing DEI activities and resources, as well as experience managing, planning, and running meetings of varying types.

Deliverables:

• Work products and documents related to support of the NIEHS DEI working group, including presentations, meeting agendas and minutes, action item tracking, etc. – Daily

• Work products and documents related to conducting qualitative and quantitative analyses, including analyses, syntheses, reports and presentations; DEI project activities, outcomes and impacts – Weekly

• Work products and documents related to coordinating and communicating with NIH partners, contractors and grantees; organizing and leading meetings; presenting results; developing and updating project plans; developing and maintaining websites – Daily

Work Details:

• Provides analysis and advisory services regarding management functions.

• Analyze information requirements to develop reporting systems including the systems specifications, data gathering and analytical techniques, and systems evaluation methodology.

• Facilitate business process improvement activities, to include documenting as-is processes, gathering to-be requirements and validating capture with staff.

• Assist researching and preparing program and operational strategies and implementation plans.

• Conduct in-depth analysis of all facets of operations, document areas for improvement, research improvement methodologies and recommend course of action.

• Track project progress and provide regular reports.

• Collaborate with staff to plan and carry out special studies and analyses of DEI activities 2

• Prepares a variety of management and administrative studies to analyze and evaluate internal procedures, policies, processes and systems for the purpose of improving efficiency.

• Analyze and evaluate proposed changes in operating procedures and draft standard operating procedure and Conduct studies and assessment and report findings with recommendations

• Develop procedures and systems for establishing, operating, and assessing the effectiveness of administrative controls and systems.

• Document findings of studies and prepare recommendations for implementation of new systems, procedures and organizational changes.

• Analyze data gathered and develop solutions or alternative methods of proceeding.

• Collect, read, interpret, analyze and condense material from a variety of sources and prepare reports of data analysis for presentation. 3

• Serve as administrative coordinator for DERT Diversity Equity and Inclusion working group (DEI WG) and subgroups 1

• Coordinate responses to data requests and initiatives, including Presidential Executive Orders, Environmental Justice/Environmental Health Disparities/Justice 40 activities, “MD715” reporting, and others

• Coordinate and serve as liaison for activities with broader NIEHS DEIA groups, such as the OSED

• Reviews and comments on new or proposed changes to existing policies, procedures or systems.

• Coordinate outreach to HBCUs, other MSIs, Diversity Supplement Recipients, Trainees, and Fellowship Applicants 4

• Prepares reports in the areas of budget, procurement, HR, travel, etc.

• Review operational and program plans to identify necessary resources and propose actions to address gaps.

• Prepare detailed reports based on research and findings and present at meetings and briefings.

• Conduct search for material for a specific programmatic need, using a database to search for material in many cases

• Create DEIA search criteria for programs and related information on the internet and other means, including literature and database searches.

• Coordinate regular updates on Division-wide DEI activities to the DERT Monthly Report, DERT Newsletter, and DERT All Hands meetings 5

• Reviews policy and regulation that governs the activities performed in the program.

• Review business, operations and program plans for consistency and compliance with institutional and governmental policies.

• Prepares reports and presentations for meetings.

• Attend routine staff and business meetings for awareness and to take notes for distribution.

• Assist staff prepare briefing and presentation materials for presentation at meetings.

• Capture meeting minutes and prepare final documentation for distribution to participants.

• Draft reports for review and discussion at working groups and meetings.

• Present information and status updates on projects and studies ongoing within the organization.

• Identify, assess, draft, edit, revise and assemble necessary background materials.

• Work with staff to identify key issues and track action items and tasks, providing deadline reminders to DEIA WG and update and maintain spreadsheets of relevant information.

• Draft, review and proofread DEIA documents, such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank you letters and reports.

• Maintain ongoing, proactive communication with key personnel throughout the initiative

• Prepare presentation materials such as handouts, meeting materials, slide presentations, and background/supplemental documents, spreadsheets, charts and graphs for conferences, committee, meetings, workshops and group updates.

• Track action items and tasks, provide deadline reminders to DEIA WG; maintain spreadsheets of relevant information.

• Work with staff to coordinate and plan DEIA meetings, including communications with distinguished lecturers, invited guests and participants, registration and meeting logistics.

• Coordinate with project leaders on the logistics for in-person and virtual meetings

• Provide meeting coordination and support for technical assistance that DERT provides to grantees related to grant writing, training grants, and diversity supplements

• Researches and suggests developing areas of management policy.

• Assists operational and program staff identify, capture and evaluate unique performance criteria.

• Work with staff on existing projects and/or the development, initiation and execution of new project initiatives.

• Organize and maintain project documentation and communications; track project progress using project management tools.

• Work with staff to assist and conduct management and administrative analysis; evaluate procedures, policies, processes and systems for the purpose of improving efficiency.

• Performs in-depth analysis and statistical comparison of organizational data and information.

• Conduct in-depth comparative analysis of organization against federal agencies and similar industry organizations to baseline performance and efficiency.

• Assist financial managers prepare annual appropriated budget requests.

• Assist program managers prepare annual budgets based on historical and estimated future spending.

• Conduct workforce studies and provide in-depth analysis and reporting.

• Perform job task analysis documenting inventory of billets, knowledge, skills and abilities or the workforce and analyzing gaps.

• Develop content for internal DERT Shared Resources related to DEI activities

• Assess Division DEI training needs

• Conduct a needs/readiness assessment related to DEIA issues to help us identify and procure trainings and track the outcomes and other facilitated conversations to the Division to address and/or meet these needs.

• Provides analysis regarding management functions related to DEIA.

• Mentor and train junior management analysts.

• Monitor trends and research by management associations and academic institutions and develop job aids, instruction and other materials to support management analysts.

1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked

Minimum Education

Bachelor’s

Additional Qualifications:

Field of Study

• Business Management and Administration

Software

• SharePoint

• Zoom

• Microsoft Teams

• Excel

• MS Office

Skills

• Project management, website content management

• Meeting minutes/summary reports

• Meeting coordination

• Data analysis

Benefits

• 100% Medical Dental & Vision Coverage for Employees

• Educational Benefits for Career Growth

• Paid Time Off (Including Holidays)

• Employee Referral Bonus

• Profit Sharing

• 401K Matching

• Flexible Spending Accounts:

• Healthcare (FSA)

• Parking Reimbursement Account (PRK)

• Dependent Care Assistant Program (DCAP)

• Transportation Reimbursement Account (TRN)

The diversity of Axle’s employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.

Accessibility: If you need an accommodation as part of the employment process please contact: [email protected]

Disclaimer: The above description is meant to illustrate the general nature of work and level of effort being performed by individual’s assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.

ID: 2022-3245

External Company URL: www.axleinfo.com

Street: Alexander Drive

Post End Date: 8/5/2022