Ayton Forest Limited Partnership Hiring for Executive Personal Assistant Job at Ayton Full Time

About us

We are a professional, fast-paced, and rewarding company operating 3 season and 4 season campgrounds across Ontario.

We are a work environment that cares, reaching our potential, making a difference to our communities and campgrounds, and achieving success that is mutual. You will have the ability to make a difference and have a lasting impact.

We are committed to continuous learning and professional development with excellent opportunity for advancement within the organization.

The Executive Personal Assistant will be accountable for supporting the personal, administrative, organizational, and daily needs of our president.

The ideal candidate for this position must have exceptional organizational and prioritization skills with a high attention to detail.

• Provide proactive administrative support including liaising with internal and external contacts, to ensure all needs of the company are met.

• Maintain and monitor the President’s calendar by coordinating appointments conferences and meetings and facilitate prioritized response to matters requiring immediate attention.

• Receive, screen, and direct all inbound telephone calls, e-mails and visitors as required and respond to and resolve moderately complex inquiries as applicable.

• Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.

• Create and maintain executive filing system, including process improvements and digitization.

• Create, edit and review high-level spreadsheets, contracts, communications and e-mail correspondences with professionalism and detail.

• Coordinate and obtain approval on invoices for payment from the accounting department in adherence with organizational policies and procedures.

• Identify and respond to requests confidently and be a professional representative of the team

Responsibilities

• Schedule and coordinate appointments and meetings

• Manage and respond to emails and phone calls in a timely manner

• Organize and maintain physical and digital files and Perform general administrative tasks such as data entry and document preparation

• Assist with project coordination and completion of assigned tasks

• Act as a liaison between various internal and external stakeholders

Requirements

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint, )

• Ability to work effectively in a remote, virtual environment

• Ability to prioritize and manage multiple tasks with attention to detail

• Strong interpersonal skills and the ability to work collaboratively with a team

*Accounting experience an asset*

Job Type: Full-time

Salary: $60,000.00-$65,000.00 per year

Flexible Language Requirement:

• English not required

Schedule:

• Holidays
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Ayton, ON: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Expected start date: 2023-03-13