BC Hydro Looking for Records & Information Management Assistant (Hudson’s Hope) at Bennett, BC Full Time

We’re BC Hydro and we have a big job to do.

Keeping the lights on for over 4 million people across the province takes a lot of talented people doing

many different jobs. From working deep in a generating station, atop a power pole, or behind a desk,

whatever it is that makes you tick we offer challenging careers to help you reach your potential.

We’re investing more than $2 billion per year in major capital infrastructure projects to help meet the

growing demand for safe, reliable power. We’re upgrading transmission lines, building new substations,

and investing in our hydroelectric generation facilities.

We aim to provide meaningful and challenging work, opportunities for growth and a healthy work/life

balance. We’ve been recognized for excellence and been named one of B.C.’s Top Employers and one

of Canada’s Best Diversity Employers.

It’s our vision to be the most trusted, innovative utility company in North America by being smart about

power in all we do.

JOB DESCRIPTION

Duties:

• Responsible for maintaining information in accordance with business requirements ensuring

Freedom of Information Act (FOI) and International Standards Organization (ISO) compliance is

met.

• Under the direction of a manager or project team, performs a variety of research and

documentation duties such as developing a basic knowledge of issues related to a designated

project; researching and identifying potential sources of information; gathering and preparing

background information; drafting correspondence and presentations for staff; reviewing

information and preparing summaries of reports, studies documents and other material

highlighting key project issues.

• Analyzes, assesses and verifies information for accuracy; issues classification numbers and

maintains current version of classification systems. Monitors filing activity to ensure information is

correctly indexed and filed; applies retention and scheduling information to records. Guides staff

with correspondence distribution.

• Assesses customers’ information management needs are met through the document and

records management practices.

• Provides staff with guidance and ensures information management practices are followed.

Identifies, plans and conducts training sessions to staff on the use of electronic and paper

information systems and utilization; provides one-on-one coaching/training as required.

• Oversees central repositories ensuring information signed out is returned, including conducting

regular quality checks and audits.

• Researches, creates and maintains electronic records system information, including scanning

and optical character recognition. Maintains an automated information management system.

• Supports the collection, organization tracking and retrieval and image management of

automated and non-automated documents.

• Acts as the “first-line” gatekeeper of electronic documents and records. Verifies information

transitioned as a formal record is correct and in accordance with corporate guidelines.

• Provides guidance to client organizations regarding preparation of records for off-site transfer;

reviews records storage lists for accuracy; arranges for the transfer of physical information to an

off-site records facility.

• Provides technical guidance and assistance to staff to enable them to maintain their websites or

web pages; presents formal and informal training and demonstrations; develops and recommends

various methods to improve website quality and effectiveness.

• Performs a variety of website maintenance duties such as: writing, editing, updating, formatting

and creates new and revises existing web pages and features.

• Maintains currency with new or emerging internet/intranet information and technology.
• Performs duties of a minor nature related to the above duties which do not affect the rating of the

job.

Qualifications:

• High School graduation supplemented with records management courses recognized by the

Association of Records Managers and Administrators. Advanced working knowledge of inter/

intranet related applications such as HTML/SHTML/XHTML, ASP, JavaScript, FTP, CSS, etc.

Approximately two years relevant experience within an engineering environment, and a minimum

of 1 year experience in website administration that includes a demonstrated applied knowledge of

internet technology. Web page creation and coding, editor and authoring software, graphics,

scripting languages, website media and management, organizing and control mechanisms.

Experience with personal computer, internet/intranet operation and providing customer service in

a large complex organization is preferred.

• Satisfactory performance on the job requires approximately 12 months to acquire additional

knowledge/skills necessary to perform full scope of the job.

ADDITIONAL INFORMATION

This position is affiliated with the Movement of United Professionals union (MoveUP/COPE).

http://moveuptogether.ca

• This is a FTT position expected to last approximately 12 months.
• BC Hydro employees will be required to provide proof they are fully vaccinated effective

November 22, 2021.

We’re always looking for exceptional people to bring new ideas, fresh thinking and the motivation

to help shape the electricity system in B.C. It’s an exciting time to be a part of our team as we

invest in our system and prepare to meet the challenges of tomorrow.

Our values guide our work. Want to join us?

We are safe.

We are here for our customers.

We are one team.

We include everyone.

We act with integrity and respect.

We are forward thinking.

BC Hydro is an equal opportunity employer.

We include everyone. We welcome applications from anyone, including members of visible

minorities, women, Indigenous peoples, persons with disabilities, persons of minority sexual

orientations and gender identities, and others with the skills and knowledge to productively

engage with diverse communities.

We are also happy to provide reasonable accommodations throughout the selection process and

while working at BC Hydro. If you require support applying online because you are a person with a

disability, please contact us at Recruitmenthelp@

Flexible work model role definitions

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Our four role types identify the degree of flexibility an employee could have to work from home

based on the type of work they do. The flexibility for an individual job is up to the manager for

each position and the operational requirements. Employees also have the right to work full-time

from the office if they prefer. All of our roles require at least some in-person time.

IBEW/Field – No option to work from home

Resident – Works primarily (4+ days per week) in the office.

Hybrid – May be able to work from home up to 3 days per week.

Remote – Works from home 4+ days per week

HOW TO APPLY

Don’t forget to update your Candidate Profile with your current resume and copies of your

certifications. If applicable, include your Trades Qualification. This will ensure we have all the

necessary information to assess your application without any delays.

Date Posted: 2022-01-03 Closing Date: 2022-01-14