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Benton County, WA Hiring for Entry- Level Records Clerk Job at Washington State Full Time
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Prior to employment, certified applicants must complete a thorough background check and polygraph.
Qualified applicants will be contacted to participate in an interview. Detailed information will be given to those applicants when they are contacted.
Summary
Please read ALL of the information in this posting. Missing any required steps and/or submitting an incomplete application will disqualify you from being considered for this position.
(PERSONAL HISTORY STATEMENT MUST BE ATTACHED TO APPLICATION)
The Benton County Civil Service Commission is now accepting applications to establish an eligibility list to fill current and future positions in the Benton County Sheriff’s Office. We currently have one position open. Applicants must have the legal right to work in the U.S.; be at least 21 years of age; possess a valid WA state driver’s license; have a high school diploma or a certificate of equivalency, and no prior felony convictions. This position requires a neat appearance, ability to work with the public and other employees, good handwriting and physical dexterity to efficiently operate computers, copy machines and multi-line telephone systems.
Salary range: $3,405.00 – $4,419.00, per month plus benefits
Location: Kennewick, possibly Prosser
Employment type: Regular full time, bargaining
In addition to completing a Benton County application, applicants must also complete and attach a Personal History Statement (PHS) to the application. You may click on the following link Personal History Statement or go to the Benton County website at www.co.benton.wa.us, and look under Civil Service to find another link for the Personal History Statement. If you are unable to attach your PHS to your application, you must contact Crystal Arreola, Chief Examiner, before the closing date/time of the job posting. Failure to do so, will disqualify applicants from being considered for the position.
Prior to employment, certified applicants must complete a thorough background check and polygraph.
Applicants must use the NeoGov application to be considered.
Qualified applicants will be contacted to participate in an interview. Detailed information will be given to those applicants when they are contacted.
Resumes alone are not accepted but may accompany application. Incorrect or incomplete applications will be rejected.
IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT CRYSTAL ARREOLA, CHIEF EXAMINER AT 509-737-2777 OR EMAIL HER AT [email protected]
Benton County is an Equal Opportunity-Affirmative Action Employer
Example of Duties
Performs a variety of journey-level clerical and office tasks in the Sheriff’s department, requiring specific knowledge of departmental functions and procedures. Assignments may include: assisting with case file maintenance; establishing and updating detailed record keeping systems; verifying and entering data; preparation of warrants, legal documents, reports, and other correspondence; and/or more extensive detailed servicing of the public.
Greets and assists the public, staff and other agencies by phone or in person by providing detailed information as authorized from sources such as published manuals and procedures; refers inquiries/visitors to appropriate department or individual when necessary.
Enters, updates, and/or deletes data on local, state and national computerized records as appropriate to provide and maintain accurate case files, records, and logs of police information, such as: stolen/recovered/impounded properties, missing or wanted persons, weapon purchases and permits, restraining orders, warrant logs, booking/arrest/release data, dispositions of court actions, and driving records.
Provides background checks and other requested information to officers and authorized agencies, accessing local, state and federal computerized record systems.
Completes regularly recurring reports; compiles data from varied sources and makes summary reports as required.
May involve routine mathematical calculations and tabulations in accordance with established methods
Types and distributes forms, correspondence, case reports, warrants, memoranda, statistics and schedules from hand written drafts or notes or verbal instructions by using office machines as Microsoft Office, excel, scanner, calculator, photocopier and other standard office equipment. Composes and proofs material to assure proper layout, grammatical composition and inclusion of all pertinent information.
Assists the public by issuing concealed weapon permits, processing or receiving various applications, record check requests, documents, and forms, and/or scheduling appointments
Receives, receipts, and records fees received for permits, record checks, and other services provided by the office; performs routine posting of records and balances cash daily; may also bill attorneys for service fees.
Sends, originates, receives, and routes teletype messages for the Sheriff’s office.
Files and updates data on warrants, case files, concealed weapons permits, corrections records, personnel files, correspondence, etc.
Provides liaison between the department and other law enforcement agencies, the court, Prosecutor’s office, and other agencies, coordinating department activities and schedules as authorized
May assist with coordination of arrangements for prisoner transports into the County
Performs other related duties as assigned.
Qualifications
High school diploma, or G.E.D., two years of progressively responsible clerical experience in a law enforcement environment; or any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job.
LICENSES, CERTIFICATES & OTHER REQUIREMENTS:
Valid Washington State Driver’s License.
Successful certification for terminal operation by WACIC/NCIC prior to or after employment.
NOTE: Prior to employment, a polygraph test and a thorough criminal history check will be completed on each successful applicant.
Knowledge, Skills, & Abilities
Knowledge of office practices, procedures and equipment.
Knowledge of the functions, procedures, and applicable regulations of the Sheriff’s department and law enforcement
Knowledge of basic math, including the ability to add, subtracts, multiply and divide accurately.
Knowledge of and ability to apply business and legal English, composition, grammar, spelling punctuation, and letter format
Working knowledge of bookkeeping practices and procedures
Good oral communications skills to explain policies and procedures and to deal with other employees, law enforcement agencies, attorneys, and the general public using courtesy, tact and good judgment.
Applicants must possess strong communication skills and be service oriented. They must also possess high morals, an ethical character and have a positive attitude.
Skill in operating standard office equipment such as Microsoft Office, scanner, calculator and photocopies
Ability to learn to operate teletype equipment
Ability to read, understands, apply and explain County/department policies and procedures.
Ability to work independently, organizing work with a minimum of supervision.
Ability to establish and maintain complex manual and computerized filing and record keeping systems.
Ability to maintain the security and confidentiality of police records and information.
Ability to work quickly, accurately and thoroughly with close attention to detail to meet deadlines.
Ability to type at level required for specific position.
