Duties & Responsibilities
Duties & Responsibilities:
Responds to telephone, in person, written and electronic mail requests for information from faculty and staff about instructional development activities and programs.
Processes registrations of faculty, staff and external people into instructional development programs or activities by compiling and entering the registration information into a database program and organizing to keep details in an easily accessible format. Processes registration fees as necessary where payment of fees accompanies registration.
Assists the faculty development coordinator with determining the logistics of instructional development programs, meetings and events.
Arranges meetings and appointments for the faculty development coordinator with individuals and/or advisory committee members, including booking rooms, computer labs, for programs, meetings and events.
Corresponds with instructors, invited speakers, facilitators and participants, and makes arrangements for hotel, parking, and travel, as necessary.
Arranges and follows up on Audio Visual requirements for meetings and PD activities by consulting with facilitators and coordinator as required.
Provides administrative support for instructional and faculty development committees
Maintains a primary role in supporting the Administrative Supervisor in organizing LTC internal and external events
Arranges catering services for Faculty Development workshops.
Ensures appropriate materials are available for meetings and LTC events.
Proofreads promotional copy and workshop materials.
Drafts, processes, and distributes correspondence, agendas, minutes and reports for the coordinator.
Receives and sends material via mail and courier.
Performs data entry as required (including survey systems).
On a monthly basis, summarizes program evaluations and assists with the generation of evaluation reports.
Collates and distributes registration packages, evaluation forms, and workshop materials.
Compiles statistics on Faculty Development activity and checks reports issued by the Coordinator for accuracy.
Determines eligibility, generates and records certificates issued by the department.
Acts as a recorder for committees and meetings as required by taking and transcribing minutes, to be duplicated and distributed.
Works with media production and course development teams to provide close captioning of media or similar services to support universal design for learning (UDL).
Assists the Assistant to the AVPESI, Faculty Development Coordinator, or other administrative staff as needed.
Provides backup for the Assistant to the AVPESI and other administrative staff as needed.
Assists with formatting, word documentation, and spreadsheets as needed.
Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP).
Qualifications
Qualifications:
Grade 12 plus six months’ post-secondary education, including courses in word processing, spreadsheet, database applications and office practices.
Requires two (2) years’ general experience plus up to one year’s practical current experience on this or related jobs inside or outside the Institute.
Advanced level MS Office programs including Excel. Excellent skills with online registration systems and professional survey systems. Accurate keyboarding skills of 60 wpm.
Excellent interpersonal, oral and written communication skills. Proven ability to work as an effective member of a team. Ability to handle confidential/sensitive information with discretion.
Excellent attention to detail, proofreading and organizational skills. Ability to determine own priorities and schedule complex activities. Good knowledge of standard office practices, methods and equipment.
Strong analytical reasoning and problem solving skills.
Ability to work independently and multi-task to meet deadlines.
Strong ability and willingness to follow direction and take on tasks as assigned.
Ability to understand the complexities of an educational service department.
Ability to work effectively in managing the competing needs and demands of various clients and stakeholders.
Ability to adapt to changing priorities with a keen focus on service to our clients
Additional Information
Benefits – Why you’d love working with us
Competitive pay
Minimum of 15 days of vacation
Competitive employer-paid extended health and dental plan – take a look at our benefit plans!
Defined contribution pension plan with employer contributions
Eligibility for partial remote work upon Institute approval
Professional Development funds and resources
Access to most BCIT PTS courses free of charge
Wellness and Employee Assistance programs
Complimentary membership with free access to the Fitness Centre, Gymnasium, and more
Salary Range Salary grade 6: $49,090 – $53,170
Additional Salary Information
External hires are initially placed at the minimum of the salary range with progression to the maximum. Salary prorated based on percentage and term of appointment.
Position Details
Posting Category Administration
School/Service Area Learning & Teaching Services-Dean’s Office
Campus Location Burnaby campus
Bargaining Unit BCGEU Support Staff
Job Status Regular
Full-Time/Part-Time Full-Time
Number of Vacancies 1
Anticipated Start Date 05/02/2022
Anticipated End Date
Competition Information
Competition Number 22B39
Competition Open Date 04/16/2022
Competition Close Date
Open Until Filled? Yes
Quicklink for Posting https://careers.bcit.ca/postings/5527
Want to build a stronger, more sustainable future and cultivate your career? Join Cargill’s global team of 155,000 employees who...
Apply For This Jobbr{display:none;}.css-58vpdc ul > li{margin-left:0;}.css-58vpdc li{padding:0;}]]> What we are about: MSP is a group of Canada’s leading Medical Aesthetics clinics with...
Apply For This JobThe Mobile Shop Careers – Sales Associate What is The Mobile Shop? Technology is a part of our everyday lives....
Apply For This JobBusiness Equipment and Computer Applications MS Excel MS Windows Accounting software Specific Skills Reconcile accounts Prepare trial balance of books...
Apply For This JobEngineering – Maintenance Person III (Permanent / Full-Time) As Maintenance Person at The Fairmont Jasper Park Lodge your care and...
Apply For This JobEmploi d’été à temps plein! Description du poste La personne titulaire du poste aura à exécuter différentes tâches afin de...
Apply For This Job