BSS Building Staff Solutions Hiring for Office Administrator Job at Dublin , Ireland Full Time

Office and Accounts Administrator
Location: Dublin West
Start Date: Immediate Start Available
Salary: Negotiable DOE

At BSS Building Staff Solutions we have an opportunity for an Office and Accounts Administrator to join our client in their prestigious Consultancy practice.

Responsibilities:

• Undertake several Company administration & reception duties.
• Maintain, assist & take pleasure in running a smooth, efficient & professional office.
• Will take pride in his/her appearance as he/she will be the first point of contact,

representing the Company.

Reception

• Switchboard – screening calls and forwarding all messages.
• Greeting Clients and Visitors.
• Managing meeting room bookings & checking meeting room is tidy after use.
• Arranging tea/coffee/breakfast/lunch for meetings/CPD’s
• Keeping the canteen tidy including filling/emptying dishwasher

Office Administration

• Ensuring calendars are correct & up to date (M.D & Engineers)
• Expense claims – check mileage & reference against calendars.
• Timesheets – Ensure they are up to date, reading & filed correctly.
• Sick leave/Annual leave administration.
• Manage post (incoming & outgoing).
• Book cabs, couriers & travel requirements.
• Photocopying & binding documents.
• Typing & filing fee letters, reports & documents.
• Stocktake & order stationery & office supplies.
• Stocktake & order cleaning & bathroom supplies.
• Dealing with Cleaners, Management Company, I.T. Company.

Document Control

• Ensuring we are compliant with our ISO standards, documents & procedures.

Accounts Administration

• Tracking project costs (incl. additional fees) & billing.
• Raise and issue sales invoices & statements (xero accounting package).
• Reconciling debtors accounts.
• Debt collection.
• Maintenance & reconciliation of Petty cash.
• Maintenance & reconciliation of Co. credit cards.

Requirements:

• Will be dependable and proactive in their work habits and will show high interest and engagement in all tasks delegated to them.
• Articulate & a good communicator.
• Excellent typing & presentation skills.
• Trustworthy & reliable.
• Friendly & helpful.
• Organised & structured.
• Detail oriented & accurate.
• Self-motivated.
• Flexible & able to prioritise a changing to do list.
• Able to work in a team/family environment.
• Proficient in using Word, Excel, Outlook, Dropbox, Xero.

Monday – Thursday 9am to 5.30pm
Friday 9am – 4.15pm
Lunch break 45 mins

If you are interested in this role, Please click apply or contact Rachel today for a strictly confidential conversation.
JOB-38646- INDRW

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Job Types: Full-time, Permanent

Salary: Up to €40,000.00 per year

Schedule:

• Monday to Friday