California State University Hiring for OFFICE ASSISTANT Job at Los Angeles, CA Full Time

OFFICE ASSISTANT
Administrative Support Assistant II
Veterans Resource Center

Salary Range: $3120 – $4592/Monthly

Work Schedule: Full-Time, Monday – Friday, 8:00 a.m. – 5:00 p.m.; non-exempt classification.

Essential Functions: Under the general supervision of the Veterans Resource Center (VRC) Director, the incumbent provides customer service to military-connected students requiring appropriate information or referral. The incumbent has a broad range of responsibilities and will: provide student veterans and dependents with department, college, and university information, policies and procedures and off-campus veterans support resources; provide administrative support for Veterans Resource Center events; coordinate the scheduling of events and reservation of conference rooms and classrooms; report any departmental facilities related issues; process and maintain records of all fiscal transactions and advise the Director on all fiscal matters pertaining to the operation of the Veterans Resource Center; collect student documentation submitted to VRC front desk and refer appropriately; prepare, process, and track all departmental purchase orders, requisitions, and other expenditures; and track and report Veterans Resource Center data. The incumbent will assist: in the supervision of VA work-study students and student assistants; with educational benefits certification process on an as needed basis; the VRC with correspondence, including an electronic newsletter; and maintain a welcoming environment within the VRC.

Required Qualifications & Experience: Two years of full-time general office experience, which included providing work direction or acting as a lead. Must possess proficiency in the use of Microsoft Office, related software, and hardware; excellent verbal/written communication skills; strong customer service, organizational, and interpersonal skills. Ability to: learn and understand complex university regulations/policies; communicate effectively; meet deadlines, multi-task and work well under pressure; and collaborate with students, faculty, staff, and administrators to resolve problems and generate future solutions. Demonstrated interest and ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position.

Desired Qualifications: Experience working with veterans.

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to [email protected].

California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Closing Date: Review of applications will begin on April 29, 2022 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer.

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