California University of Pennsylvania Hiring for Clerk Typist 2 Job at California, PA Full Time

• Receptionist duties: receive telephone calls, greet visitors and constituents in a courteous, professional manner, and assist or direct callers/visitors as appropriate.
• Budgetary: Post budgetary transactions and pull budget reports, monitor budgets for various academic cost centers. Submit purchase requisitions using purchasing system, as directed, reconcile credit card statements, initiate and process Direct Pay forms.
• Along with other clerical support, provide feedback to Provost on allocation of student assistants at the various campuses to assist the provost’s office.
• Post open positions for student assistants on your campus. Interview, train and function as the lead worker for student assistants to ensure appropriate office procedures, proper operation of equipment, orientation to computer applications, adherence to policies, and efficient office coverage. Serve as E-time keeper for student assistants.
• Perform typing responsibilities in Microsoft Word, Excel, and other productivity software. Operate office equipment including: computer and associated software, copier, fax, and other related equipment. Proofread all typed copy for accuracy, spelling, grammar, punctuation, and clarity. Create forms and prepare documents and appropriate or requested correspondence for signature including converting document for use of electronic signature in Adobe Acrobat or DocuSign.
• Process and prioritize incoming correspondence, employing independent judgement in forwarding to appropriate university offices. Retrieve and attach back-up documentation.
• Work in all university student information systems and other university systems as appropriate for their position.
• Update appropriate systems, monitoring deadlines and completion of responses, projects and correspondence, and issuing reminders when appropriate.
• Maintain Office of the Provost filing system in hard copy and electronic format (OneDrive), including establishment and reorganization of files as the need arises, and oversees annual purging and archiving.
• Schedule meetings, maintain office calendars for managers and assist with travel arrangements.
• Provide clerical support for managers in office.
• Provide appropriate clerical assistance for commencement ceremonies and other academic events as directed.
• Maintain external communication of the Provost Office, in particular, with University Advancement and Marketing and other appropriate offices.
• Review confidential material as appropriate.
• Oversee tracking of faculty evaluations, promotion, tenure, and sabbatical material for action/response dates per CBA.
• Monitor faculty professional development/travel requests.
• Collect course syllabi from Deans’ offices each semester.
• Review recommendations by the Senate Faculty Research Committee and prepare appropriate correspondence.
• Attend and take notes at meetings, as requested.
• Manage office supplies and submit orders as needed.
• Provides support for accreditation and NC-SARA initiatives.
• Performs other duties as required.

This is a location based position at the California campus.