Career Care Institute Hiring for Administrative Assistant – Full Time Job at Lancaster, CA Full Time

Mission
The Administrative Assistant is a critical member of the support staff and provides secretarial and administrative support to the executive team in a professional and timely manner. The Administrative Assistant works one-to-one with the executive team on a wide variety of matters and provides assistance with confidential Business and HR related tasks.

Duties and Responsibilities:
The Administrative Assistant is responsible for the following duties:

• Provide general information and services to the public
• Prepare correspondence
• Data entry
• Answer phones and take messages
• Greet students and clients
• General office duties
• Clock in and out
• Avoid using cellphones
• Process student payments
• Assist departments as assigned
• Direct students and Employees to appropriate personnel
• Filing and retrieving corporate records and reports
• Help plan, prepare, and attend all required meetings
• Accurately record meeting minutes
• Maintain records of all meetings including sign in sheets
• Prepare reports, statements or memos as assigned
• Assist with HR duties
• Use various software, including word processing, spreadsheets, databases, and presentation software
• Plan and organize events relative to the executive team
• Reading and analyzing incoming email correspondence, memos, or submissions, and distributing them as needed
• Research and Conduct data to prepare documents for review and presentation by board of directors, committees, and executives
• Report any major problems to the Campus Director
• Uphold and enforce school policies
• Uphold a strict level of confidentiality
• Demonstrate professional behavior and demeanor at all times with students and staff
• Provide notice of extended leave well in advance
• Provide general administrative support
• Fill out mandatory employee weekly reports each Friday
• Maintain thorough knowledge of Regulatory Agencies

Qualifications and Skills

• Post-Secondary Education Credentials and/or 2+ years’ experience in related field
• Strong interpersonal, communication, and computer skills
• Proactive approach to problem-solving with strong-decision making skills
• Detail orientated and well-organized
• Professional level of verbal and written communication skills
• Ability to organize daily workload by priorities
• Ability to work on a team and work independently
• Ability to maintain a positive attitude
• Ability to work in a fast-paced environment

Job Type: Full-time

Pay: From $17.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer Service: 1 year (Preferred)

Work Location: One location