Carleton University Hiring for Manager, Administrative Finance Job at Ottawa Full Time

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation’s government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

As one of the 2023 Top 100 Employers in Canada and one of the National Capital Region’s Top Employers for nine consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fueling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties and Responsibilities:

Reporting to the Director, Administrative Services, the Manager, Administrative Finance is responsible for monitoring the daily financial activity within the Department, including reviewing project and operational expenditures and preparing monthly reports for distribution in the Department, setting up project accounts, reviewing purchase requisitions, invoice payments and recovery charges prepared by the Finance Assistant. The Manager, Administrative Financel reviews construction payment draws prepared by the Finance Officer and Project Administrative Assistant. The Manager reviews the personnel records for the CUPE 910, CUPE 3778 and temporary departmental staff, the weekly payroll for overtime payment and oversees the maintenance of official leave reporting records for these groups.

The Manager, Administrative Finance aids in accounting and management functions by analyzing, developing and managing systems and procedures to increase the effectiveness and efficiency of operations in Administrative Services. This position supervises six (6) staff under the CUPE 2424 Collective Agreement. Financial accounting responsibilities include providing support and supervision to staff for the review, control, reconciliation, and reporting of expenditures, payables, project invoicing and contracting, internal and external client billings. Administrative responsibilities include oversight and supervision of staff performing record keeping, process management for the department.

The Manager, Administrative Finance provides leadership and direction in the formulation of recommendations and their implementation for the improvement of financial and administrative operations. They are a resource in the areas of financial, administrative, project management, payroll/human resource issues, and customer service for Administrative Services and the department.

The position exercises a high degree of initiative and judgment and is responsible for developing and implementing various plans, policies and procedures to ensure the effective operation of Administrative Services and effective stewardship of University financial resources. Much of the work is confidential and/or sensitive in nature and the incumbent must maintain a strong awareness of a broad range of issues – for example: generally accepted accounting principles, data security legislation, privacy legislation, Construction Law Act.

Qualifications:

The incumbent must possess the following qualifications:

• Good knowledge of effective staff management techniques.
• Strong verbal and written communication skills
• Skills in negotiating, sometimes in an adversarial context
• Ability to motivate others to complete required work in a timely manner
• Ability to manage expectations and constraints of multiple stakeholders
• Ability to problem solve issues relating to difficult people, budget or schedule issues related to projects
• Ability to collaborate across the institution with multiple stakeholders
• Sound knowledge of project management techniques and database theory.
• Able to work with minimal supervision
• Proven project management training and experience
• Able to reliably multi-task on time and on budget. Experience in accurate, forecasting and budgeting.

Education and Experience:

The above is normally acquired through:

• The completion of a University degree and a professional accounting designation (CA, CGA or CMA).
• Seven years of progressively responsible experience in the field of financial accounting and reporting especially in not-for-profit organizations.
• This position requires extensive knowledge in the areas of generally accepted accounting principles, generally accepted auditing standards and techniques, payroll management, University financial systems, financial policies and procedures, personal computers, relational database theory, project management techniques, management and financial accountability particularly for the department and staff/team management.

HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Important Note Regarding Pandemic Related Operations:

This position is regularly required to work on campus. Due to the ongoing dynamic nature of Covid-19, you may be required to work temporarily remotely due to public health requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all directives to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

Job Types: Full-time, Fixed term contract
Contract length: 8 months

Salary: $87,763.00-$114,091.00 per year

Benefits:

• Company pension
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• Paid time off
• Tuition reimbursement
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Work Location: Hybrid remote in Ottawa, ON

Expected start date: 2023-03-01