City of Long Beach Hiring for OFFICE SERVICES SUPERVISOR (PROVISIONAL) at Long Beach, California Full Time

OFFICE SERVICES SUPERVISOR (PROVISIONAL)

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OFFICE SERVICES SUPERVISOR (PROVISIONAL)

Salary

$4,591.60 – $6,243.47 Monthly

Location

City of Long Beach, CA

Job Type

Classified – Full-Time, Permanent

Department

Technology & Innovation – (UC)

Job Number

TI23-067

Closing

4/14/2023 4:30 PM Pacific

• Description

• Benefits

• Questions

DESCRIPTION

PROVISIONAL APPOINTMENT

This is a provisional appointment opportunity. Provisional appointments are temporary and valid until a priority or eligible list becomes available for the classification. Provisional appointments are valid for 150 days unless extended and approved by Civil Service Commission. If you would like to be considered for this position permanently, you will be required to complete the Civil Service examination process. If you are not selected to fill the position on a permanent basis, your provisional appointment will be terminated. For City Employees: if you hold permanent status in another classification, you will be reinstated back to the position you held before the provisional appointment.

THE DEPARTMENT

The Technology & Innovation Department (TID) plans and develops the technology infrastructure for the City and provides a centralized resource for technology deployment and support throughout the City. The Department integrates people, processes, and technology to increase the efficiency and effectiveness of City services through the work of its 181 FTEs while operating on a FY 2023 annual operating budget of nearly $70 million and multi-year capital projects budget of $101 million. TID is organized into five bureaus: Business Operations, Digital Services, Enterprise Information Services, Infrastructure Services, and Technology Engagement & Support. The Department also manages LBTV, a production studio that develops custom programming and distributes City multimedia content via its broadcast TV station and social media platforms. Additional information about the department is available at www.longbeach.gov/ti .

THE POSITION

T he City of Long Beach Technology & Innovation Department (TID) has an immediate opening for a permanent, full-time classified Office Services Supervisor . The position supervises and coordinates the Reprographics and Mail Room functions o f the Technology Engagement & Support Bureau . The Office Services Supervisor oversees the Office Services Division which consists of the Mailroom and Reprographics areas. This position supervises the O ffice S ervices A ssistant (OSA) III Supervisor in the mailroom and two OSA IIs in Reprographics group . This position is responsible for pr o viding rep r ographics services and mail deliv ery services to City Departments throughout the City of Lon g Beach a t all levels of the organization.

The City of Long Beach requires all employees to be vaccinated against COVID-19 prior to their first day of employment unless a medical or religious accommodation is approved by the City of Long Beach’s Human Resources Department for the duration of the vaccine mandate.

EXAMPLES OF DUTIES

• Under general direction, supervises and coordinates the activities of personnel performing reprographics and mailroom/messenger functions;

• Assures that all City departments are billed appropriately for services provided using the Remedy work order system;

• C onsults with and advises departments on layout, size, color, paper stock, type, and method of reproduction from material to be published;

• Estimates cost and completion time for requested work;

• S chedules jobs, establishes priorities and deadlines, assigns personnel and equipment;

• Instructs, trains, and evaluates employees;

• Establishes and adjusts work procedures to meet production schedules;

• Orders and maintains adequate supply of paper stock and other supplies and equipment in accordance with established purchasing procedures;

• Analyzes and resolves or assists personnel in solving work problems;

• Supervises the preparation and maintenance of cost records and billing charges for all activities in the division;

• Assists in monitoring the division budget by preparing budgetary analysis and reports ;

• Prepares statistical and equipment analysis records;

• Arranges for contract service;

• Observes and enforces safety regulations;

• Operates reprographics equipment as necessary; and,

• Performs other related duties as required.

REQUIREMENTS TO FILE

• Three or more years of increasingly responsible experience in reprographic operations with specific knowledge of offset printing press operations.

• A valid driver’s license and a current DMV driving record must be submitted to the hiring department at the time of the selection.

  DESIRABLE QUALIFICATIONS:

• Experience using Microsoft Office applications like Word, Excel and PowerPoint.

  SUCCESSFUL CANDIDATE WILL DEMONSTRATE:

• Ability to supervise personnel, plan and organize work effectively, and research budget data;

• Self-starter, dependable, diligent, amenable to performing tasks to advance project goals;

• Ability to exercise tact, judgment, and patience in assisting City staff and outside agencies;

• Ability to accept instruction and evaluation;

• Ability to complete assignments independently, accurately, and on time;

• Excellent organizational skills and ability to demonstrate attention to detail;

• Ability to effectively communicate both orally and in writing;

• Excellent interpersonal skills and the ability to lead and motivate a team;

SELECTION PROCEDURE

This recruitment will close at 11:59 p.m. PST on Friday, April 14, 2023. To be considered, please apply online under “Current Openings” with your cover letter and resume as PDF attachments at:www.longbeach.gov/jobs

For technical support with your governmentjobs.com application, please contact (855) 524-5627.

Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education (if applicable). The most qualified candidates will be invited to participate in further selection procedures. The selected candidate will be required to go through a background check and Occupational Health Services screening prior to appointment. Incomplete applications or applications that do not meet the minimum requirements will not be considered.

EQUAL OPPORTUNITY:

The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-6272 or [email protected]

This information is available in an alternative format by request at (562) 570-6202. For hearing impaired, call (562) 570-6638.

An Equal Opportunity Employer.

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally. As a permanent employee, you are eligible to receive fringe benefits that include:

· Medical and Dental Insurance

· Life Insurance

· Retirement Plan (P.E.R.S.)

· Paid Vacation, Personal Holidays and Sick Leave

· Deferred Compensation

· Credit Union Membership

· Free Bus Transportation (Long Beach Transit)

· Flexible Spending Accounts

· Free Employee Parking

· Paid Parental Leave*

*Paid Parental Leave – after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

01

INSTRUCTIONS: The purpose of these supplemental questions is to derive more specific information about the qualifications of applicants for this position. Applicants must clearly demonstrate their qualifying experience. These questions will serve as the basis for qualifying candidates for advancement into the selection process. Do you understand the information stated in the statement above?

• Yes

• No

  02

  PROVISIONAL APPOINTMENT NOTICE: This is a provisional appointment opportunity. Provisional appointments are temporary and valid until a priority or eligible list becomes available for the classification. Provisional appointments are valid for 150 days unless extended and approved by Civil Service Commission. If you would like to be considered for this position permanently, you will be required to complete the Civil Service examination process. If you are not selected to fill the position on a permanent basis, your provisional appointment will be terminated. For City Employees: if you hold permanent status in another classification, you will be reinstated back to the position you held before the provisional appointment. I am aware that this is a provisional appointment and have read the statement above.

• Yes

• No

  03

  The City of Long Beach requires all employees to be vaccinated against COVID-19 prior to their first day of employment unless a medical or religious accommodation is approved by the City of Long Beach’s Human Resources Department for the duration of the vaccine mandate. Do you acknowledge this requirement?

• Yes

• No

  04

  This position requires a valid motor vehicle operator license. Do you have a valid motor vehicle operator license?

• Yes

• No

  05

  Please provide a brief description of your experience in reprographic operations and mail room operations.

  06

  I understand that required documents, such as resumes, cover letters, degrees, transcripts, certificates, or licenses, must be uploaded to my online application in PDF format at the time of filing.

  07

  CERTIFICATION STATEMENT – I hereby certify that all information provided in my online application, including the Supplemental Questionnaire, is true and complete to the best of my knowledge. I acknowledge that the department may contact my current and past employers or educators to verify the information that I have provided in my application. I understand that any falsification or omission of material facts disqualifies me from further consideration for this recruitment. To certify the above statement, please type your full name below.

  Required Question

Agency

City of Long Beach

Department

Technology & Innovation – (UC)

Address

411 W. Ocean Blvd, 7th Fl

Long Beach, California, 90802

Phone

(562) 570-6455

Website

https://www.governmentjobs.com/careers/longbeach

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