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City of North Las Vegas Hiring for Police Records Specialist Job at North Las Vegas, NV Full Time
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The Role:
Performs a variety of office and administrative support duties in support of the Police Department Records Division relative to confidential police and inmate records; performs computer entry, retrieval and maintenance of police records; processes and files for the timely and complete processing of arrest warrants and related legal documents and the coordination of extradition arrangements.; performs fingerprinting, issuance of work card, and City employee identification card functions.
About North Las Vegas:
Established in 1946, the City of North Las Vegas is the third largest city in Nevada and is one of the fastest growing cities in the state. Serving a community of roughly 260,000 people (and growing!), North Las Vegas is comprised of a diverse group of residents, businesses and employees dedicated to positively influencing the community and making an impact!
The North Las Vegas team is a caring and fun group of individuals who take a vested interest in each other’s success. We lift one another up and challenge each other to rise to the occasion each and every day. We do whatever it takes to ensure that vital resources and services that our residents and businesses depend on, are provided in an efficient and effective manner. Community, accountability and teamwork is everything to us and at the heart of all that we do. We are proud of our accomplishments and work diligently to strategically align operations with the City’s.
Benefits and Perks:
(Many of our positions offer the following)
(Many of our positions offer the following)
- 4-day, 36-hour workweek, Monday-Thursday, 8:00 a.m. – 6:00 p.m. (May vary by position specific needs).
- 100% employer-paid Medical, Dental and Vision insurance plan option, with affordable low cost alternative plans available.
- 13 paid holidays off annually.
- 3 weeks of annual leave accrued each year (up to applicable maximums).
- 3 weeks of sick leave accrued each year (up to applicable maximums).
- Employer-paid participation in the Public Employees’ Retirement System of Nevada (PERS).
- Employer-paid Term Life and AD&D insurance for employees, plus dependent life insurance.
- Deferred compensation 457(b) Plan, which is a government deferred compensation plan similar to a 401(k) plan. It offers both pre-tax and after-tax savings and investment options.
- Annual merit increase program based on performance evaluations and/or contractual wage increases.
- Complimentary access to our fully equipped fitness center at City Hall.
ESSENTIAL FUNCTIONS: This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.
- Performs a variety of duties in support of Police Department activities and operations in the areas of police records, warrants, work card and fingerprinting.
- Inputs and verifies data into the computer system to create or update records; categorizes and maintains manual and/or computerized filing systems; enters data; cross-indexes and files documents alphabetically, numerically or by other designated classification.
- Composes memos or compiles information for reports; prepares charts or tables from general specifications to present information in an easy to read format.
- Answers the telephone, routes calls, provides public with general information regarding department services, and responds to general public requests with limited supervision from supervisor.
- Checks information on warrants and match with information obtained from arrest records, reports on other available sources for positive identification information of suspect to insure officer safety; checks information and status on abstracts and/or warrants for in and out-of-county/city arrests.
- Handles and resolves business situations to include responding to general requests from the public and other parties of the warrant process; assists the public in completing forms without offering legal advice.
- Assembles by printing and preparing for entry all warrants; enters and clears warrants into state criminal database.
- Files documents into appropriate case files; notarizes documents as required.
- Performs fingerprinting, work card, and City employee identification card functions.
- Interfaces with the public and governmental agencies to assist with providing general information, materials, routine services, and confirmation of warrants.
- Inputs and verifies data into the computer system to create or update records.
- Provides work card information according to department policies and procedures.
- Collects fees, maintains related ledgers, and may make deposits.
- Interprets and provides information on laws, rules, regulations, policies and procedures related to work cards.
Prepares and maintains reports and records, and logs in accordance with established departmental practices and procedures.
- Interprets and provides information on laws, rules, regulations, policies and procedures related to police records
- Organizes, maintains and purges various departmental files.
- Train new and less experienced department members on all aspects of the Police Records Specialist position. Performing these duties as structured training curriculums that last longer than one (1) week qualifies for premium training pay.
- Promotes and supports the overall mission of the City by demonstrating courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.
- All other duties as assigned.
Education and Experience:
- High School Diploma/GED
- Two (2) years of clerical/administrative support experience
- OR an equivalent combination of education, training and experience.
Required Certificates, Licenses, and Registrations:
- Must type 45 accurate net words per minute as demonstrated by a typing certificate dated no more than one year prior to the date of application.
- Notary Public in the State of Nevada may be required.
- NCIC certification within six (6) months of date of employment.
- UCR Certification may be required.
Required Knowledge and Skills
Required Knowledge:
- City and department policies and procedures.
- Business arithmetic.
- Purposes, uses, and procedures applied to a variety of police activities such as records, warrants, fingerprinting and work cards.
- Correct business English, including spelling, grammar and punctuation.
- Techniques for working collaboratively with the public.
- Computer applications related to the work.
- Office practices and procedures including record keeping practices.
- Standard office practices and procedures, including filing and the operation of standard office equipment.
- Laws, rules and regulations pertinent to area of assignment.
Required Skills:
- Working with confidential and sensitive information.
- Understanding and following oral and written directions.
- Establishing and maintaining effective working relationships with those contacted in the course of the work.
- Communicating effectively in person, over the telephone and by email.
- Performing detailed office support duties.
- Maintaining accurate office files; composing correspondence independently or from brief instructions.
- Entering numerical and related information into a computer system with speed and accuracy.
- Meeting critical time deadlines.
- Performing duties within established procedural guidelines.
- Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
- Preparing clear and concise reports, correspondence and other written materials.
- Using tact, discretion and prudence in working with those contacted in the course of the work.
- Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
- Establishing and maintaining effective working relationships with a variety of individuals contacted in the course of the work.
PHYSICAL/MENTAL REQUIREMENTS:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Mobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed
materials and computer screens; and hearing and speech to communicate in person or over the telephone.
WORKING CONDITIONS:
Work is performed in an office environment.
Regular and timely attendance is required.
PRE-EMPLOYMENT SCREENING:
Candidates for this position are subject to a Pre-employment screening. Pre-employment screening includes but is not limited to: Local and State Criminal History Check; Voice Stress Analysis; Federal Criminal History Check via submission of fingerprints, and a drug screen.
Selection Process:
Qualification Assessment: Oral Interview 100%
Passing Score: 70%
Additional Information
- People Group: Teamster Non Supervisor
Compensation
- Grade: TNE-15
- Minimum Salary: 21.39
- Maximum Salary: 35.38
- Pay Basis: HOURLY
