City of Portland

Workforce Development Team Support (CSA II)

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Workforce Development Team Support (CSA II)

Salary

See Position Description

Location

1120 SW 5th Ave, OR

Job Type

Casual

Job Number

2023-01090

Bureau

Portland Parks & Recreation

Opening Date

07/31/2023

Closing Date

8/14/2023 11:59 PM Pacific

Description
Benefits
Questions

The Position

Portland Parks & Recreation’s (PP&R) Workforce Development Team (WFD) is looking for a qualified candidate to join our team!

The Workforce Development Team Support’s (CSA II) primary responsibilities will revolve around outreach, recruitment, and hiring for Portland Parks & Recreation. This hybrid role supports our hiring activities, which includes coordinating interview schedules, creating interview materials, and assisting hiring managers as needed. Additionally, this position will support our outreach efforts, including creating documents and reports supporting databases. Duties may vary depending on specific team projects. However, all duties will be supportive in nature.

Key tasks and projects include:

Coordinating interview schedules and support hiring managers.
Supporting our outreach efforts. This includes, but is not limited to: creating documents and reports related to outreach efforts, supporting databases
Developing and fostering relationships with Workforce Development Team, hiring managers, and the BHR Workforce Recruitment Team.

Working directly with hiring managers, providing strategic guidance regarding recruitment activities including interview process.
Researching and responding to inquiries from external and internal customers related to Recruitment and Selection activities
Making recommendations for continuous process improvement related to Recruitment and Selection activities
Working in partnership with WFD team on the utilization, monitoring, and updating the PP&R hiring checklist and toolkit.
Providing project support as assigned by the WFD Manager.

Hourly Rate: $18.00-$29.70/Hour; Dependent on Experience

Start Date: Early-September 2023 (Subject to Change)

This Community Service Aide (CSA II) position has a maximum of 1,400 hours in a calendar year. These positions are not eligible for benefits.

City of Portland Core Values:

Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility

These values guide our actions as we serve the community and engage our workforce. To learn more about the City’s core values, please click here (https://www.portlandoregon.gov/BHR/article/765248) .

Why work at the City of Portland?

The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.

To Qualify

Applicants must meet each of the following minimum qualifications. Describe in their responses to the supplemental questions and resume how their education, training and/or experience, meets each of the following minimum qualifications:

The following minimum qualifications are required for this position:

Knowledge and experience with Microsoft Office Suite, specifically Excel, Word, and Power Point.
Ability to monitor projects, which includes the use of database management from data entry to reporting.
Ability to use effective communication, both orally and written, while maintaining confidentiality.
Ability to work independently and with a team, as this is currently a hybrid position.
Ability to establish and maintain effective working relationships with a variety of diverse internal and external stakeholders.

The Recruitment Process

An evaluation of each applicant’s training and experience, as demonstrated in their responses to the supplemental questions and resume, are weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies

Recruitment Activity Schedule:

Job Posting Closes: 8/14/2023
Applications Reviewed: Week of 8/14/2023
Eligible List Created: Week of 8/21/2023
Selection Phase Begins: Week of 8/21/2023
Job Offer: Tentatively Early September 2023

Timeline is approximate and subject to change without notice

Application Instructions

Applicants must submit responses to the supplemental questions and a professional resume online, specifically focused on your qualifications for this position as identified in the “To Qualify” section of this announcement in accordance with the following Application Instructions:

Your responses to the supplemental questions and résumé will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the “To Qualify” section of this announcement.
Your résumé should support the details described in your responses to the supplemental questions.
If you are requesting Veteran’s Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the “To Qualify” section above.

All completed applications for this position must be submitted no later than the closing date and time of this recruitment. E-mailed and/or faxed applications will not be accepted .

Additional Information

Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.

Veterans’ Preference: If you are requesting Veterans’ Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans’ Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans’ Preference documentation must be submitted no later than the closing date and time of this recruitment.

ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.

Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.

Language Pay Differential

City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here. (https://www.portland.gov/bhr/class-comp/language-pay-differential-overview/language-pay-differential-eligibility)

Did you know? The City of Portland has How to Apply Videos (https://tinyurl.com/pdxh2a) and offers How to Apply Classes (https://www.portland.gov/bhr/events) . If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or starting in April 2023 you are invited to attend the Question and Answers session. If you prefer to attend a virtual class, they are also available once a month .

Questions?

Vanessa Valdez, Recruiter

Bureau of Human Resources

[email protected]

An Equal Opportunity/Affirmative Action Employer

OPTIONAL INFORMATION SESSION

To assist you in understanding this position and the recruitment process, we will offer an Optional Information Session that will provide you with details about the position and about the application process. You are not required to attend to apply for this job. You are welcome to join us for the optional information session below:

Wednesday August 9, 2023

5:30 PM – 6:30 PM Pacific Time (US and Canada)

Join Zoom Meeting

https://us06web.zoom.us/j/89942447292

Meeting ID: 899 4244 7292

Find your local number: https://us06web.zoom.us/u/kcvLnYlcI6

This summary outlines the benefit programs, actual benefits may vary depending on bargaining unit and employment status.

The City of Portland offers a comprehensive benefit package that is competitive with other private and public sector employers.

More detailed information can be obtained by calling the Health & Financial Benefits Office at 503-823-6031.

Health Care (Medical, Vision and Dental) (https://www.portlandoregon.gov/bhr/67562)

Casual employees can become eligible for health benefits (medical, dental & vision) through Affordable Care Act (ACA) employer provisions if they meet the necessary paid hours requirement, as determined by the Health & Financial Benefits Office.

Retirement (http://www.oregon.gov/PERS/)

Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)

The City currently pays the employee’s share of the retirement contribution.

Employees who are OPSRP members are vested after five years of contributions or when they reach age 65 (age 60 for police and fire.)

Sick Leave (http://www.portlandoregon.gov/citycode/article/12414)

Casual employees accrue sick leave as outlined in the City of Portland protected sick time law.

Family Medical Leave (http://www.portlandonline.com/omf/index.cfm?c=27799&a=12415)

In accordance with federal and state law, and the City policy for family medical leave, the City grants family and medical leave to eligible employees for certain family and medical related reasons.

Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.

Your work history and resume are an important step in the examination and selection process to assist us in determining if you possess the knowledge, skills, and abilities to succeed in the posted vacancy.

A lack of a complete and thorough information in your application materials to each of the qualifications listed in the To Qualify section may result in disqualification from the examination. The information you provide must accurately reflect what is documented in your work history/resume.

Please provide detailed examples for each qualification that specifically address the qualification(s). Saying “See resume”, to any of the minimum qualifications may result in elimination from further consideration.

If you are requesting veterans’ preference, please be sure to indicate that you are a veteran and also upload a copy of your DD214 and/or Veteran’s administration letter stating your disability. Veteran’s preference documentation must be submitted by the closing time of this announcement.

Have you read and understood all of the information listed above?

Yes
No

02

Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)

03

The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)
My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.
You may release my application; I am waiving confidentiality.

04

Do you have knowledge and experience with Microsoft Office suite, specifically Excel, Word, and Power Point?
Yes
No

05

Please share a detailed example(s) of your knowledge and experience with Microsoft Office suite, specifically Excel, Word, and Power Point.