City of Winnipeg Looking for Library Service Assistant 3 – Serials and Processing Supervisor at Winnipeg, MB Full Time

As part of the Support Services team you will coordinate the receiving, invoicing and distribution of new library periodicals and standing orders, as well as organize and troubleshoot the processing of new library books, DVDs, CDs, audiobooks, video games, kits, and more. You will supervise a team of two (2) full-time and five (5) part-time Processing and Serials Assistant staff members.

As the Serials and Processing Supervisor, you will:

• Coordinate ordering, invoicing, receiving and distribution of periodicals, including annual renewals.
• Coordinate and manage the Processing workflow.
• Coordinate the correct receipt of standing orders, as well as annual renewals.
• Maintain the ILS Serials module.
• Order and manage the inventory of Processing supplies.
• Supervise Serials and Processing Assistants.
• Attend regular Support Services meetings.
• Perform other duties consistent with this classification.

Your education and qualifications include:

• Library Technician Diploma (2 year).
• Extensive knowledge of ILS (Horizon).
• Working knowledge of standard cataloguing, classification, and authority rules and standards, such as RDA, DDC, MARC, and LCSH.
• Working knowledge of how serials are ordered and subscriptions patterns.
• Demonstrated ability to plan and supervise the work of staff.
• Ability to communicate effectively orally and in writing with library staff and suppliers.
• Ability to operate office equipment.
• Ability to type – 40 wpm .
• Knowledge and understanding of the occupational hazards, safety precautions, regulations and procedures that are applicable to the area of work.
• Demonstrated ability to establish and maintain positive working relationships with employees at all levels of the organization, external contacts and the public, in accordance with the Respectful Workplace Policy.
• Must have successfully completed the following courses or be prepared to complete within one year:

o “Foundations of Supervisory Development” or “Workplace Leader”

o “Safety Responsibilities for Supervisors/Managers”

o “Diversity in the Workplace – The Role of the Supervisor/Manager”

Conditions of employment:

• The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
• A Police Information Check (Vulnerable Sector) Satisfactory to the employer will be required from the applicant(s) or successful candidates(s), at their expense. To obtain a Police Information Check please visit www.winnipeg.ca/police.
• Applicants are required to include a current Resume with their application. Failure to include a Resume may result in the application being disqualified.
• Flexibility and availability is required to fill in for vacations, meetings and illness.
• Must have demonstrated acceptable attendance and job performance relevant to this position.
• Must be physically capable of performing the duties of the position (i.e. must be able to lift boxes and equipment weighing 20-25 pounds).
• Prior to commencement of employment, the successful applicant will be required to provide proof of COVID-19 vaccination by providing a Government of Manitoba issued QR code and photo identification or providing proof of an exemption from the COVID-19 vaccination approved by the Government of Manitoba.

CORE COMPETENCIES: for ALL EMPLOYEES OF THE CITY OF WINNIPEG:
(The City of Winnipeg is using the Lominger Competency Model©)

• Citizen & Customer Focus
• Respecting Diversity
• Ethics and Values
• Integrity and Trust
• Results Oriented