Club Med Looking for Procurement Manager at Ciudad de México, México Full Time

**This position will be based in our resort in Punta Cana, Dominican Republic**

Purpose:

• Organize, manage and secure the supplies (F&B and Supply) required for the operations of the 2 resorts within his/her scope in accordance with standard processes.
• Ensure that operating agreements are in place and respected: quality of service from suppliers, logistics schedules, stock levels, safety stocks (minimum/maximum), level of internal services, etc.
• Verify and challenge the needs and deadlines expressed by the resorts according to product standards by intended use, stock levels and supplier delivery conditions.
• Support the resort teams within his/her scope in their stock management and expression of needs, within the framework of openings/closures and during the operating period.
• Manage and control the relationship with suppliers in collaboration with the manager and Purchasing team.
• Be the main contact for the resort and office services for all matters relating to the management of supply flows (information and products).
• Train and manage your Assistant Procurer.

GENERIC TASKS

MANAGE SUPPLY AND FORECASTING FOR RESORTS

• Develop consumption forecasts by resort (family of) product and supplier
• Develop and secure supply plans with his/her manager.
• Secure the opening and closing of resorts by
• Respect the defined reverse schedule
• Ensure set-ups for the start of the season
• Ensure orders are given related to events or parties.
• Contribute to the ordering and monitoring of site flows (construction or renovation)
• Ensure the day-to-day supply of resorts in accordance with:
• Product standards defined by the Products & Services Department
• Club Med’s Purchasing & Supply Chain procedures
• Resort requirements (based on forecasts, stocks, consumption, expressed needs)
• Safety standards, particularly food safety standards
• Contractual agreements signed with suppliers.
• Challenge the needs expressed by the Service Managers on sensitive or exceptional products according to the occupancy rates, menu plans, allocations and available stocks, etc.
• Establish adequate safety stocks (mini-maximum stocks).
• Monitor and control flows:
• Of orders: Validation of an acknowledgement of receipt (and reminder if necessary), verification of confirmed delivery times and locations
• Of transport: Organization of local transport if necessary from suppliers or from a logistics hub
• Of deliveries: Timeliness, incident tracking, and management of credit notes.
• Communicate key procurement procedures to resort teams:
• Alert the resorts in the event of a stock-out and propose alternatives to provide the service,
• List of orders placed with the associated delivery schedule, etc.
• Manage and optimize supplier performance (cost, quality of service, delivery times and conditions) in conjunction with the manager and in cooperation with the buying coordinators:
• Organize the reporting of disputes by the VLSs and report personally observed disputes to the supplier incident database
• Follow up and provide solutions on the handling of disputes with suppliers
• Ensure regular communication with the relevant actors (Supply Chain manager, buyers, internal customers) on supplier monitoring actions.
• Monitor supply budgets and assist resorts in the economic management of their activity (HD).

CONTINUOUSLY IMPROVE THE LOGISTIC SERVICE LEVEL OF THE RESORTS

• Define in cooperation with the Village Logistics Supervisor (VLS) and the Village Service Managers (SMs):
• Minimum and maximum stocks of recurring items (safety stocks),
• Supply cycles according to product families and ranges,
• Key rules of the service through the drafting of an operating agreement
• Rationalize the number of orders, delivery frequencies, etc., Together with the buyers, seek to optimize the logistical conditions with suppliers, etc.

Management of the ASSISTANT PROCURER

• Manage the Assistant Procurer, who will work with you on all your tasks
• Train her/him on all the Procurer tasks, so that she/he is able to manage during the Procurer’s absence.
• Define and give him objectives for each season, provide him with regular feedback, and evaluate him at the end of each season.

MANAGEMENT ELEMENTS AND KEY PERFORMANCE FACTORS

• Compliance with the Group’s Supply Chain Purchasing rules and procedures.
• Use of supply chain tools (Ecomat Web, Coupa, PDA, Excel and others).
• Compliance with product listing and supplier agreements.
• Adapted supplies in terms of quantity, quality and deadlines (compliance rate).
• OTIF
• Stock-out rate, substitution, replacement
• Coverage rate
• Obsolescence rate
• Projection of stock at the end of the season (seasonal resorts)
• Reliability of forecasts
• Control of the HD (budget)
• Product catalogue performance
• and any other indicator necessary for the performance of the activity
• Compliance with operating agreements (compliance with schedules, use of tools by SMs).
• 360° feedback from peers, colleagues including VLS, SMs, Resort Leaders, Ops Dept, Buyers, etc.

Professional skills

• Management of supplies, stocks and in particular the food chain.
• Strong analytical skills
• Calculation of forecasts
• Knowledge and practice of logistics.
• Management by objectives, ability to deploy and monitor dashboards and KPIs.

Personal qualities

• Rigor / Reliability / Organization / Planning
• Interpersonal skills, communication skills
• Ability to manage contingencies / emergencies; Responsiveness and Proactivity
• Proactive source of ideas, curious
• Leadership
• Team spirit
• Ability to support change

IT and languages

• Spanish (Advanced/Fluent)
• English (Fluent)

Miscellaneous

• The position is based in Punta Cana office and requires regular monthly travel to resorts.