CommuniCare Therapy Hiring for Receptionist/Office Clerk Job at Ottawa Full Time

CommuniCareTherapy is a community-based therapy provider. We are seeking to fill the following office administrative position.

• Receptionist / Office Clerk – Full time, bilingualism required

Under the direction of the Operations Manager, the Receptionist / Office Clerk is a key member of the office team. All successful candidates must be able to work with a large and diverse group of healthcare professionals, patients, clients and community partners.

The primary role of the receptionist / office clerk is to oversee front desk responsibilities and to support the management and administrative teams.

Key Duties and Responsibilities:

• Provide an initial point of contact and direct all inquiries and manage the front desk for visitors and deliveries
• Manage reception phone calls and faxes
• Oversee mail preparation, delivery distribution and shipping requirements
• General office tasks and management team support
• Equipment ordering
• Process reports for patient records.
• Processing and filing of patient files.
• Data entry
• Maintain a positive attitude and contribute toward a quality work environment

*NOTE – a further detailed job description to be provided to the successful candidate.

Qualifications:

• College Diploma in Office Administration or relevant work experience
• Excellent interpersonal and communication skills
• Ability to communicate appropriately with individuals of varied cultural and linguistic backgrounds, ages and disabilities.
• Bilingualism
• Competency with diverse work tasks and strong organizational and problem-solving skills.
• Previous data entry experience preferred.
• Demonstrated ability to work independently as well as in a team dynamic.
• Demonstrated ability to work well under strict time constraints and deadlines.
• Possess a diverse skill set which includes a working knowledge of technological support systems including but not limited to Microsoft Office Suite and data management / processing.

Assets:

• Knowledge of the health care sector (community-based services) and related information management legislation.
• Previous experience with telephone systems, electronic database or health records
• Intermediate knowledge of Microsoft Access and Excel

All PPE is provided by CommuniCare Therapy and COVID protocols are strictly adhered to. Proof of full vaccination for COVID-19 and its variants is a condition of hiring. Accommodation may be granted to those who have a legitimate medical exemption or other exemptions recognized under Ontario’s Human Rights Code. Official documentation must be provided as evidence of vaccination status or exemption.

CommuniCare Therapy is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of ethnicity, race, colour, religion, gender, gender identity or expression, sexual orientation, nation of origin, genetics, disability, age, or veteran status.

CommuniCare Therapy complies with the Accessibility of Ontarians with Disabilities Act (AODA). Accommodations are available on request for candidates taking part in all aspects of the selection process.

Job Type: Full-time

Salary: From $18.00 per hour

Benefits:

• Extended health care

Schedule:

• 8 hour shift

COVID-19 considerations:
While masking policies have expired in Ontario, CommuniCare Therapy continues to have a masking policy and COVID screening measures in place for all employees and visitors.

Education:

• Secondary School (preferred)

Experience:

• administrative assistant: 1 year (preferred)
• receptionist: 1 year (preferred)

Language:

• French (required)

Work Location: One location