Community Roots Housing Hiring for Administrative & Foundation Assistant Job at Seattle, WA Full Time

Compensation: $48,000-$51,000
Benefits: Medical HMO, dental and vision insurance is free for employees!

All Community Roots Housing employees must show proof that they are fully vaccinated on their first day of work or submit a request for a religious or disability-based exemption.

Company Summary
Everyone has the right to a quality, affordable home. At Community Roots Housing, this truth drives our work. By embracing community-led development and engaging in deep-rooted partnerships, we’re fostering vibrant, equitable communities where everyone has access to safe, affordable, and welcoming homes. Today, nearly 50 apartment buildings – over 2,000 residents – we continue our commitment to build community with and for people. We are a top performing, high-capacity not-for-profit corporation with an innovative portfolio throughout the Seattle area. Our buildings have won numerous awards from HUD, Urban Land Institute, Affordable Housing Finance Magazine, Future wise and other community development awards.

We are intentional in our hiring processes, seeing it as a chance to interrupt the cycle of racial and economic injustice that limits communities from accessing employment, building skills and investing in their own leadership development. We prioritize applicants who have firsthand experience in navigating the many systems that our residents face which impede their opportunities for success, as majority low-income, LGBTQ, and people of color.

Job Summary

The Administrative & Foundation Assistant is a member of the Administration (Admin) Department at Community Roots Housing and will support both the Admin and Foundation departments with an approximate 30/70 split of time.

The Community Roots Housing Admin Department is made up of three other staff members, responsible for the seamless running of office operations and administrative support of the entire PDA organization. Community Roots Housing is a public development authority (PDA), which means it is a public corporation created by the City of Seattle for a particular purpose – in our case, that is working in affordable housing and community development. This includes organizing all staff meetings and events, supporting the Leadership Team members, scheduling meetings, supporting accounting with internal control functions, and cross-departmental collaboration to ensure the organization functions well. This position will work closely with the Accounting Department, Leadership Team and support the Admin Department in many of its’ above stated duties. This role will provide general accounting, office coordination and administrative support.

The Community Roots Housing Foundation is a 501(c)(3) public charity mobilizing funds for Community Roots Housing and their designated partners, co-located, and functionally integrated with Community Roots. The Foundation raises approximately $1 million annually to support Community Roots’ operations and programs and is also the backbone organization for a $45 million collaborative capital campaign, currently in its 4th year. Organizational communications are also housed within the Foundation department. In their role supporting the Foundation staff, the Admin & Foundation Assistant will undertake administrative and data entry work to support fund development, communications, finance, and daily operations. They will support the Foundation in the long-term goal to transform our fundraising model from charity to justice, centering racial equity and our residents in all that we do.

The Admin & Foundation Assistant will report to the Senior Operations Manager on the Admin Department, and will work closely under the task supervision of the Senior Events & Operations Manager on the Foundation Team.

This position will be required to work in our main office at least two days a week (due to the specific job duties of the role), and two to three days a week may be worked remotely. In-person days may be required as needed outside of the regular schedule to support in-person meetings. A general hybrid schedule and details will be agreed upon at hiring.

Requirements:

Duties and Responsibilities

Administration Support

• Deposit checks
• Enter new vendors in accounting database
• Schedule meetings for Leadership Team members
• Attend meetings, take thorough notes & share promptly with appropriate staff
• Help Admin Team coordinate All Staff Meetings & Events
• Support with office management tasks: printer stocking & maintenance, ordering supplies, etc.
• Other general support for Admin Team projects and administrative duties as assigned

Foundation Support

Operations & fund development:

• Reconcile financial records between general ledger (QuickBooks) and CRM database (Salesforce) monthly
• Enter bookkeeping data on financial transactions in accounting software
• Manage and track accounts payable; communicate with vendors regarding bills; manage credit card expenses
• Manage and track accounts receivable; run monthly Outstanding Receivables staff meetings and follow up on pledged gifts to secure payment
• Make weekly check deposits from our main Seattle office
• Enter constituent and gift data in our CRM database (Salesforce)
• Schedule, take notes, and prepare materials for meetings of the board and committees, capital campaign, and Foundation staff
• Generate reports in accounting and CRM software as needed
• Monitor and generate donor and sponsor acknowledgements and receipts on a weekly basis

Communications:

• Proofread organizational communications including emails, social media posts, web pages, press releases, print, and other collateral
• Support communications department’s administrative needs including but not limited to the cataloging/organization of Serve as media librarian and catalogue/organize photo collateral, collating data and metrics, etc. Provide general administrative support to the Foundation in all areas as needed.

Other duties as assigned.

Minimum Qualifications:

• Demonstrated commitment to racial and economic justice, as well as awareness of the impacts of institutional racism on housing and economic opportunity.
• Experience with data entry, generating reports
• Experience with office administration, notetaking, and scheduling
• Verbal and written interpersonal/communication skills
• Demonstrated proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Teams and Outlook), experience using Zoom and technologically savvy
• Experience with databases (especially Salesforce), bookkeeping software (especially QuickBooks), and/or marketing/social media platforms (especially MailChimp and Facebook)
• Must be able to interact with staff (at all levels) in a fast-paced environment
• Ability to communicate effectively with people of diverse personalities, cultures, and communication styles
• Ability to work independently and with precise judgment in wide array of situations
• Ability to follow instructions accurately, work under supervision and to problem solve effectively
• Demonstrated ability to manage deadlines; manage competing priorities; and maintain high standards for accuracy and productivity
• Strong organizational skills, problem solving and ability to compose correspondence and reports
• Has demonstrated a high level of confidentiality, independent judgment, tact and sensitivity in difficult situations
• Knowledge of office management, office systems

Preferred Qualifications

• Experience working in and with communities of color, which are disproportionately represented among our housing residents.
• Experience coordinating logistics for committees, task forces or other teams
• Event planning experience

Supervisory Responsibility: None.

Physical Demands: Occasional lifting up to 15 pounds, such as lifting and move small office equipment, trays of food, and other light items especially in facilitation of meetings.

Community Roots Housing is an Equal Opportunity Employer. Candidates of color, LGBTQ candidates, women, candidates with disabilities and candidates of all religions and national origins are strongly encouraged to apply. Community Roots Housing is a Ban the Box employer. However, per Federal Department of Housing and Urban Development requirements, any candidate selected for this position must undergo a criminal history background check prior to employment.

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