Computershare Hiring for Financial Proxy Administrator (Alberta, BC, or Ontario)) Job at Toronto Full Time

Location: Hybrid

8 Avenue Southwest, Calgary AB

88 East Beaver Creek Road, Richmond Hill ON

100 University Ave, Toronto ON

510 Burrard St, Vancouver BC

This position is a hybrid model for those that reside within commuting distance of one of the above locations.

We give you a world of potential

Are you the type of person that would like to assist and prepare managers for shareholders meetings?

Computershare has a great opportunity for you to provide excellent support as a Financial Proxy Administrator within the Proxies Disbursements Department to gather and balance all the votes received for a Company’s Annual or Special meeting of shareholders. This includes votes received via internet, phone, mail, and electronic file. They also partner with the internal Client Administration team as well as external vendors to ensure a successful event. This role encompasses the beginning to end tabulation of votes for a company’s Annual or Special Shareholder Meeting.

The Financial Proxy Administrator is a great place to be at Computershare as it directly affects the outcome for the leadership and the shareholder’s experience.

A role you will love

It’s okay if you don’t know everything about the Financial Proxy Administration position at Computershare. As-long-as you have the acumen for this position, Computershare will engage you with an on the job approach to training. Also, if you were hoping for a position that gives you work-life balance, this position works M-F day shifts, with some overtime during our busy seasons.

Some of your key responsibilities will include

• Reading material requiring understanding of content in items such as instructions, procedure manuals, proxies, and correspondence.
• Ensure all related materials are accurate and transferred to internal database.
• Ensure all setups are accurate i.e. meeting setups, high volume scanning.
• Ensure all omnibus proxies have been electronically or manually uploaded and audited.
• Ensure that all proxies are processed utilizing image software, validated in accordance with Proxy
• Protocol, service standards, policy, and procedures.
• Ensure all Broker appointments/ Late Votes are sent to Client Services in accordance with procedures.
• Ensure that all invalid proxies and any votes that exceed share balance are handled in accordance with procedures.

What will you bring to the role?

As you can see, having great attention to detail is important. Supporting a core process isn’t an easy job, so being able to think independently when needed, problem solve, and work quickly are some key skills that you’ll need for this role.

Other key skills required for the role include

• Excellent verbal written and communication skills.
• Strong organizational skills
• Ability to Prioritize workload
• Able to multitask and pay attention to the details
• High school diploma or equivalent

• Intermediate/Advance Excel (preferred)
• Working knowledge of Microsoft Suite applications (preferred)

A company to be proud of

Computershare (ASX:CPU) is a world leader in financial administration with over 14,000 employees across 21 different countries delivering expertise to over 40,000 clients. At Computershare, it’s more than just a job, our open and inclusive culture means that we will help you to grow, to move forward and make the most of the world of opportunities we have available. With infinite possibilities, we could take you anywhere. #worldofpotential

Rewards designed for you

Employee Share Plan. Set aside salary to purchase shares in our company and you’ll increase your investment when you receive a generous company contribution towards additional shares.

Health and Wellbeing. Our health and wellbeing rewards can be tailored to support you and your family.

Save for Your Future. We will support you along your retirement savings journey.

Paid time away from work. Our employees enjoy a competitive paid time off package, including a day each year to volunteer time for a good cause that is important to you.

Employee Discounts. We’ve partnered with other organisations to offer you extra savings. Enjoy discounts with banks, car manufacturers, on flights, accommodation, and days out as well as with many big brand shops.

Extra Rewards. From tuition reimbursement to cash bonus recruitment referral programs, our comprehensive benefits package offers a multitude of options.

A diverse and inclusive place to work

Computershare celebrates the diversity of our people, and we welcome applications from everyone.

We believe that having a culture of inclusion is essential in delivering good results. Attracting, retaining, and developing a diverse workforce where employees feel valued, respected, and empowered allows people to reach their full potential. As a business this diversity helps us to better reflect and understand our customers’ needs to allow us to drive better outcomes.

We are happy to accommodate individual needs during your application journey. If you require disability accommodations or adjustments, please email us at [email protected] detailing your requirements and contact information.

Computershare is an equal opportunity employer. Qualified applicants will receive consideration for employment regardless of race, colour, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, protected veteran status, or other characteristics protected by applicable law.

Covid-secure

We’ve kept our business running during the pandemic by moving most of our employees to remote working, and by creating and maintaining a safe environment for those people who need to be in the office. We carefully limit the amount of people at our locations and ensure that those who cannot work remotely are kept safe with proper distancing and protective equipment.

In most circumstances we are currently performing all interviews, assessments, and background checks online to ensure the safety of everyone involved. Should you be successful in securing a role and it can be performed from home, we will arrange for equipment to be sent to you and your onboarding and training will be provided remotely.