Coopero Limited Hiring for Executive Assistant Job at Dublin , Ireland Full Time

Project Coordinator / Executuve Assistant

Working on multiple fit-out projects, working in conjunction with the Project Manager. Reporting to Projects Manager.

In general

· Implementing best practise project management techniques throughout the project to ensure project success.

· Strategic advice in line with knowledge of best practise and previous experience

· Submit detailed progress reports as required.

· Maintain complete and accurate records

· Develop and maintain accurate project plans

· Ensure company interest are fully protected

· Assist the Project Manager

· Provide administrative support to the Project Manager

· Collating reports for the projects alongside producing weekly and monthly reports

· Establishing appropriate relationships and facilitating communication flow with project team members, suppliers and key stakeholders

· Collating papers and prepare packs to support project meetings

· Preparing meeting Agendas, Issuing meeting Notices and Recording the minutes of project meetings

· Ensuring adherence to reporting and processes and providing support to others as needed

· Tracking tasks and project actions, measuring and reporting progress

· Liaising with internal and external stakeholders

· Updating of project records such as risk register, constraints log and stakeholder register

· Liaising and assisting document control to track project documentation and enforce protocols

· Maintain a professional image for the company in all dealings with public and stakeholders

· Other ad hoc duties that the Company may require from time to time

Project Brief

Assisting the Project Manager to:

· Prepare a Project Brief for internal approval

· Generate and maintain procedures that will be applied to ensure project success

· Implement tools appropriate for creating and maintaining program, change control, action lists, risk register

· Create and deliver project work plans and revise as appropriate to meet changing needs and requirements.

· Identify resources and assign responsibilities.

· Manage day-to-day operational aspects of the project(s).

· Implement project methodology.

· Ensure project documents are complete, current, and appropriately stored.

· Work closely with relevant stakeholders to ensure effective and efficient implementation of the project(s).

· Understand basic revenue models and P/L; meet financial objectives by forecasting requirements; preparing an annual budget; scheduling expenditures; analysing variances and initiating corrective actions.

· Work with professional team to define and document questions

· Submit project status reports to stakeholders; reviews issues; plans; anticipate & react to change.

Construction Stage

Work with the Project Manager to:

· Prepare and review Health and safety documentation

· Coordinate performance of the Contractors and Integrated Design Team in line with the project program

· Direct the Building Contractor and the Consultants at all stages of the Project in accordance with contract requirement

· Maintain complete and accurate records

· Monitor the implement general compliance with the Building Contract

· Establish and maintain effective lines of communication and procedures for all involved in the carrying out of the Project.

· Manage safety on site.

· Ensure changes takes place with client and Company approval as agreed.

· Call, attend and minute regular Project review meetings

· Resolve any day‑to‑day queries relating to the Project.

· Work with finance to establish and maintain financial and other records.

· Generate POs and invoicing as required

· Prepare applications for payment

· Produce detailed written reports on the progress and cost of the Project and any other matters arising out of the Project Brief and the Project Cost Plan required from time to time

Job Types: Full-time, Permanent

Salary: €50,000.00-€60,000.00 per year

Benefits:

• Company pension
• Private medical insurance

Schedule:

• Day shift

Reference ID: Executive Assistant