Cyclone Plumbing & Heating Ltd Hiring for Accounts Payable / Receivable Administrator Job at Airdrie

Cyclone Plumbing & Heating Ltd. is looking to hire a full time Accounts Payable / Receivable Administrator to join our group of dedicated service professionals and grow with our company. The right candidate will be team-oriented, have an eye for detail, can multitask several things at once and prioritize the workload throughout the day. You must possess a positive attitude, have excellent communication skills and the ability to work independently as well as with others.

SUMMARY:

Reporting to the Owner, the AP/AR Administrator’s main responsibility is to provide accurate financial and administrative support in compliance with established policies and procedures in the management of AP and AR transactions, statements, and records.

The AP/AR Administrator will display highly developed organizational, interpersonal, verbal, and written communication skills, and be capable of working with minimal supervision in order to ensure all AP/AR processes and deadlines are met.

DUTIES:

• Prepares, posts, verifies and records customer payments and transactions related to accounts receivable
• Creates invoices according to company practices; submits invoices to customers
• Monthly reconciliation and routine maintenance of customer accounts
• Identifies delinquent accounts by reviewing files and drafts correspondence for standard past-due accounts
• Research customer discrepancies and past-due amounts with the assistance of appropriate sales/operations staff
• Maintains and updates customer files and customer service agreements
• Process receipts and adjustments following established procedures
• Monthly preparation of AR aging report
• Monthly reconciliation according to company practices
• Facilitates payment of vendors by matching, batching, coding and entering all vendor invoices and resolving discrepancies
• Maintains vendor accounts with supporting documentation and timely reconciliations of vendor statements
• Monthly preparation of accounts payable reports, including outstanding payables, prepaid and accrual schedules
• Employee expense form processing
• Corporate Credit Card administrative processing
• Preparing, posting and applying bank deposits
• Other related duties as assigned

REQUIRED SKILLS/ABILITIES:

• Excellent verbal and written communication skills with the ability to build a good rapport with customers, vendors, and coworkers
• Past experience with Sage 50 would be an asset
• Ability to operate related office equipment, such as computers, phone systems, copiers.
• Ability to work independently with excellent organizational skills
• Ability to work in a team environment as this is one position that is shared with another individual.
• Must be reliable, trustworthy, and able to maintain absolute confidentiality in record keeping

EDUCATION AND EXPERIENCE:

• Minimum Grade 12 Diploma or equivalent
• At least 2-3 years related experience

Job Type: Full-time

Salary: $48,000.00-$54,000.00 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• Vision care

Schedule:

• 8 hour shift

Supplemental pay types:

• Retention bonus

Ability to commute/relocate:

• Airdrie, AB: reliably commute or plan to relocate before starting work (required)

Experience:

• vendor management: 1 year (preferred)
• Accounts payable: 1 year (preferred)