DECIEM Hiring for Research & Development Administrator Job at Toronto Full Time

WHAT ON EARTH IS DECIEM?

Known as “The Abnormal Beauty Company”, DECIEM is the parent company of The Ordinary, NIOD, Avestan, and other beauty brands & is an industry disruptor with a science-first approach to innovation. DECIEM was Co-Founded in 2013 by the late Brandon Truaxe, a visionary who set out to change the beauty industry through authenticity and transparency. He developed DECIEM to be a happy family (of people and beauty brands), rooted in kindness, creativity, diversity, and respect, alongside Co-Founder and CEO, Nicola Kilner.

We are growing rapidly and we’re looking for someone who shares this vision and wants to grow with us!

WHAT WE’RE LOOKING FOR

We are seeking an adaptable, organized Administrator who is proficient with software such as MS Office, Excel, and PowerPoint. This is a permanent in-office position located in our Toronto Head Office.

WHAT YOU’D BE DOING IN THIS ROLE

• Perform administrative tasks; including preparation, research, review, and overseeing projects as assigned
• Prepare and compose documents, summaries, and reports as required and requested
• Support integration and management of old and new data, raw materials, and documents to R&D PLM Software
• Assists in the management of sample inventory, both Internal and External.
• Update quarterly KPIs.
• Coordinate and Track delivery of NPD sample requests for Brands Team/ELC.
• Ensure that overall inventory is well maintained based on the status of orders, supplies, etc., and provide status reports to management
• Handle invoices, reconcile monthly reports, and other paperwork that requires attention to detail
• Coordinate meeting appointments, Update R&D Calendar, prepare draft agendas, attend meetings, take/transcribes/distribute minutes, and provide a status report to management on followed-up items
• Collaborates closely with Laboratory Leadership on additional projects assigned

SKILLS AND QUALIFICATIONS NEEDED TO GET THE JOB DONE

• Proficiency with Microsoft Word, Microsoft Excel, email, internet
• Excellent time management skills with the ability to multi-task, effectively manage changing priorities and remain calm under pressure
• Highly detail-oriented and organized
• Flexible and willing to accept new tasks, learn and apply new skills
• Ability to demonstrate a professional, positive attitude toward assigned tasks, projects, and colleagues

WHAT YOU’LL BE GAINING BY JOINING OUR TEAM

There’s a lot of good stuff that comes along with being a DECIEM team member. Here’s a few of our favourite perks and benefits, in no particular order…

• Generous Vacation & Personal Days, plus additional time off for volunteering in your community, voting, peaceful protesting, celebrating your birthday, and more.

• 6 months of paid time off for new parents (inclusive of all genders).

• Work from anywhere 4 weeks per year.

• A hybrid work model (for applicable roles).

• Summer Friday’s – get off at 1pm all summer long! (for applicable roles).

• A dog-friendly office (and lots of cute dogs to play with).

• Unlimited access to an Employee Assistance Program that includes mental health care, mindfulness programs, and more.

• Access to Development Grants & a LinkedIn Learning membership to help you keep growing and learning.

• A generous discount on DECIEM products for you, your family, and your friends.

BUILDING GROWTH TO POWER GOOD

We are a People first company that lives by our core values to…

BUILDING GROWTH TO POWER GOOD

We are a People first company that lives by our core values to…

• Do the right thing

• Create impact

• Respect small things

• ❤️ Care too much

• Be the future

These values continue to guide us in all that we do. Along the way, we’ve been honoured to win some pretty incredible awards, including a CEW Achiever Award, Best Skincare Brand at Sunday Times Style Beauty Awards, and Most Popular Sustainable Brand by The Cosmetify Index Global. We’re still blushing!

SUSTAINABILITY AND SOCIAL IMPACT

DECIEM’s objective is to build growth and do good things while prioritizing people, animals, and the Earth.

Our Sustainability strategy is focused on fighting climate change, improved waste management, responsible packaging, responsible sourcing and product lifecycle, and water conservation.

In 2020, DECIEM established the Good Fund to support both large and grassroots charities in response to global events.

CREATING A HUMAN WORLD OF BEAUTY

DECIEM is committed to diversity, equity, and inclusion (DEI) by creating meaningful, measurable change in the lives of our team members and in the communities where we operate. Achieving equality is critical to DECIEM and our future. You can learn more about our DEI commitment in our open letter, “Commit to Change, Change will Come”.

DECIEM is an equal-opportunity employer. We prohibit discrimination based on age, colour, disability, national origin, race, religion, sex, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial, and local laws. We are also committed to creating and maintaining an inclusive and accessible workplace. If you are contacted to be part of our recruitment process and require accommodation, please let us know.

WANT TO JOIN US?

Thank you for reading the whole thing! If you liked what you heard, kindly send us your resume. We really appreciate your effort in applying for this position. However, only those who have been shortlisted for interviews will be contacted.

#SP