Department of the Prime Minister and Cabinet, New Zealand Looking for Ministerial Co-ordinator at Wellington, Wellington Region, New Zealand Full Time

Wellington CBD-based office – Permanent Opportunity

Due to a recent internal promotion, we have an exciting opportunity for a Ministerial Co-ordinator to join the team during a new phase of work. As a vital part of our team, you’ll be the backbone of the team, playing a crucial role in ensuring the smooth operation of our office and helping us achieve our goals. Our ministerial office is dedicated to innovation, excellence, and public service.

The Department of the Prime Minister and Cabinet’s (DPMC’s) is a mid-sized agency of nine business units based in Wellington. It has a unique role as the trusted advisor, leader, and steward of the system of executive government. The Strategy, Governance and Engagement Group (SGE) is one of the business units that supports DPMC to achieve its strategic priorities and manage risk, ensuring it has sound strategy, effective governance, and efficient organisational systems and processes. One of the key functions of the SGE’s role is the Ministerial Services team, co-ordinating OIAs, PQs, and Ministerials.

Mō tēnei tūranga mahi | About this role

In summary, the Ministerial Co-ordinator proactively manages several key tasks that ensures work flows efficiently. These include

• Assisting the Ministerial Advisors with the effective, secure and timely flow of responses to OIA and Privacy Act requests, Ministerial Correspondence, Proactive Release and Written Parliamentary questions.
• Managing, triaging and co-ordinating the DPMC Ministerial Information mailbox.
• Collating information and producing regular reports for Ministerial Services
• Providing general administrative support across the SGE Group.

For a more detailed description, click through to the JD attached.

Ta matou e tuku | What we offer

• A competitive salary range of $68,000 – $75,000 p/a (including Kiwi Saver contributions), plus benefits package.
• Office space in the heart of Wellington CDB.
• The chance to be part of a team that promotes diversity and inclusion and fosters a positive and collaborative work environment.
• Professional development and growth opportunities.
• All roles are flexible by default and a positive work life balance is encouraged.

Ko wai koe | About you

We want you to succeed in this role, and to support you along the way, we’re looking for someone with a highly organised, proactive, efficient approach to their work.

Due to the nature of the work and the environment, there is a benefit to having experience in the public sector and understanding of government functions.

Your superpower, and a non-negotiable is the ability to proofread, edit and quality check the work of the team to ensure consistently high standards.

Speed and accuracy around systems especially Excel is essential. Being able to navigate technology goes without saying.

We work hard to be the best at what we do, so being collaborative, maintaining good relationships, acting with integrity and professionalism, bringing an awareness of and commitment to the Crown-Māori relationship and the principles of the te Tiriti o Waitangi/Treaty of Waitangi are just a few of the attributes that we are looking for.

Security Requirements | Ngā Whakaritenga Haumarutanga

To be eligible for this position, you must have been a NZ citizen for at least 10 years. Alternatively, you must hold NZ Permanent Residence or hold a current NZ Residency Class Visa and have been a citizen of UK, USA, Canada or Australia for at least 10 years. To find out more check your eligibility for a SECRET security clearance.

Me pehea te tono | How to apply

We encourage applications from candidates of all backgrounds and experiences. If you would like to be considered for this role, please apply online. We look forward to reviewing your application.

Applications close at 8pm, Sunday 12th November 2023.