Diamond Heating, Inc Hiring for Receptionist Job at Seaside, OR Full Time

About us

Diamond Heating, Inc. is a small family-oriented business in Seaside OR 97138. We are fast-paced, rewarding, collaborative and our goal is to seek hardworking individuals to join our growing company, offering COMPETITIVE WAGES and OPPORTUNITY! Tons of ROOM FOR GROWTH, apply now!.

Our work environment includes:

• Relaxed atmosphere
• On-the-job training
• Safe work environment
• Growth opportunities
• Company perks

Position Summary: Diamond Heating is seeking an Administrative Assistant/ Receptionist to assist our sales and operations staff. We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls, general office functions, general cleaning, and bookkeeping functions. Maintain customer database with current information and other data entry as needed. Be able to provide clear and concise communications with department managers, employees, and customers. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner while streamlining office operations. Multitasking and stress management skills are essential for this position.

Required Qualifications:

• Insurable by Company insurance carrier
• Valid driver’s license
• Follow directions as given, written and verbal
• Comply with ALL SAFETY RULES

• Arrive on time daily

• Dress in a workmanlike manner
• Ability to fill out a daily timecard accurately

• Possesses both written and verbal English language skills
• Develop and maintain necessary product knowledge

Essential Functions and Responsibilities:

• Operate vehicle as needed.
• Follow instructions from supervisor and carry out in a timely manner.
• Report problems with company tools or vehicles promptly.
• Work well with customers, co-workers, and other subcontractors
• The first point on answering phone inquiries, directing calls, and providing basic information
• Working closely with the owner, managers, and staff
• Taking memos, maintaining files, and organizing documents related to prospective jobs
• Managing floor as needed, including cashiering, and waiting on customers
• Assist the team in executing all daily retail operations to ensure premium service and smooth store functioning
• Maintain cleanliness and organization of showroom, office spaces, breakroom, bathrooms
• Assisting with materials handling duties
• Other administrative duties as assigned
• Always maintain a professional appearance and attitude.

• Other duties as assigned

Our ideal candidate will possess the following skills:

• Excellent customer service capabilities
• Ability to manage multiple ongoing projects at once in a fast-paced, high-stress environment
• Consistently deliver high-quality work while managing deadlines
• Ability to prioritize projects based on company priorities
• Excellent written and oral communication skills
• Proficient computer skills including Microsoft Office Suite (Excel, Outlook, and Word) and Adobe. A knowledge of mobile Apple (iPhone and iPad) products is a plus.
• Type at least 40 WPM (test may be administered)

Physical demands and work environment:

The physical demands and work environment characteristics described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may enable individuals with disabilities to perform the essential functions.

• Ability to manage sensitive and confidential information
• Ability to work collaboratively with people of different backgrounds and possess a willingness to share knowledge and experience
• Must have a valid drives license
• Must be able to lift up to 25 lbs., and walk up and downstairs and on other uneven surfaces.

Performance Standards:

Specific key business indicators will measure the effectiveness of this job description. These include the following:

• Timeliness of work
• Customer satisfaction
• Level of demonstrated desire to learn
• Class to which dress code adheres
• Properly completed paperwork

• Class to which company procedures are adhered to
• Number of on-time arrivals
• Ability to follow direction
• Class to which safety policy is adhered to

Job Type: Full-time

Pay: $16.00 – $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

Application Question(s):

• Are you currently employed? If so, how soon are you available to begin working?

Education:

• High school or equivalent (Preferred)

License/Certification:

• Driver’s License (Preferred)

Work Location: One location