Dropbox Hiring for Administrative Coordinator (Location Flexible) Job at California Full Time

Role Description

We are looking for a sharp, passionate Administrative Coordinator to support three leaders on our Comms team. The ideal candidate enjoys streamlining a hectic day and involved partnership with your executives. You will primarily provide dedicated administrative assistance to the three designated team leads while occasionally providing ad hoc support to the leads’ team at large. You will be working in a fast-paced environment with passionate team members who are focused on quality and execution.

Responsibilities

• Coordinate both internal and external calls, meetings, and events
• Heavy calendar management in an ever-changing, fast-paced environment
• Plan and execute on-site and off-site meetings, dinners, and events
• Prepare monthly expense reports for leads and coordinate special projects as needed
• Involved project work dependent on org needs
• Set up travel and accommodations for executives or visitors coming to Dropbox
• Serve as the face of Dropbox on behalf of your leads and help them build great relationships with internal stakeholders and external contacts

Requirements

• Bachelor’s Degree
• 2+ years experience in an administrative support role with startup and/or experience in a hyper-growth organization preferred
• Experience with heavy calendaring for multiple principals or teams
• Ability to juggle multiple projects and priorities at once
• Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
• Track record of consistently going above and beyond
• Great communication skills and the ability to work effectively with a spectrum of personalities
• Strong Google e-mail/calendar/doc skills, Excel, PowerPoint/Keynote
• Ability to maintain composure and sense of humor in high-pressure situations
• Passion for Dropbox and helping your leads and their teams as they scale