EHS Technologies Hiring for Management Assistant Job at Philadelphia, PA Full Time

EOE STATEMENT We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Description

JOB TITLE: Management Assistant

GENERAL SUMMARY: This position is for a Management Assistant within the Machinery Controls System branches. The main function of the candidate will be to provide administrative support services to the branches.

PRINCIPAL DUTIES/RESPONSIBILITIES:

• Financial and Program metrics development and analysis using various computer based systems to create spreadsheets, graphs, and other report content based on the information contained in these systems.
• Execute branch, division, and department level correspondence development and tracking procedures in accordance with NSWCPD and Navy instructions.
• Proofread, edit, and correct correspondence and documentation for errors in format and grammar.
• Ensuring timely submission of employee submitted travel orders/vouchers, training, and other requests in order to comply with Navy and NSWCPD local policies.
• Transfer of government employee created timesheets into the Employee Resource Planning (ERP) tool in order to formally record time and attendance.
• Coordination of transferring and tracking System Access Authorization Request (SAAR) forms for the sustainment / initiation of employee network account access.
• Collect and coordinate packages of data (data calls) requested by command stakeholders or through routine reporting. Data Calls are widely disseminated requests for consolidated information relating to areas such as technical, financial, or manpower information.
• Maintain hard or soft copies of direction, instructions, and other documents that are required to support documentation audits.
• Maintain and update records of employee completed training for the branches.

EDUCATION AND EXPERIENCE REQUIREMENTS:

Minimum Education: High School Diploma

Minimum Experience: One year of related experience in such areas as performing clerical duties, word processing, filing, preparing correspondence, data entry, coordinating and scheduling meetings, arranging travel, personnel management support, records management support, creating and modifying documents, spreadsheets and presentations.

SPECIAL REQUIREMENTS:

Successful applicants must either have an active government security clearance or the ability to receive approval upon position acceptance.

Must have a valid US passport or the ability to obtain one upon position acceptance.

SKILLS AND ABILITIES:

Essential Skills:

Self-motivated able to work in a team environment

Proficient with Microsoft Products (i.e. Word, Excel, and Power Point)

Proficient with Adobe Acrobat

Effective verbal and written communication skills

POSITION REQUIREMENTS

FULL-TIME/PART-TIME Full-Time

POSITION Operations Analyst

LOCATION PA, Philadelphia

ABOUT THE ORGANIZATION About the Organization WILL PRESENT HERE

PI206084234