ABOUT THE COMPANY

Euromoney Institutional Investor PLC (www.euromoneyplc.com) is listed on the London Stock Exchange and is a member of the FTSE 250 share index. It is an international business-information group covering asset management, price discovery, data and market intelligence, and banking and finance under brands including Euromoney, Institutional Investor, BCA Research, Ned Davis Research and FastMarkets. The group also runs an extensive portfolio of events for the telecoms, financial and commodities markets.

ABOUT GROUP EVENT OPERATIONS

JOB PURPOSE

The Operations Coordinator will have experience of working in a busy office environment and used to dealing with multiple projects simultaneously. They will be responsible for the logistical organisation of a portfolio of small to medium events (both physical and virtual), which will cover a range of locations, cultures, platforms and formats. In addition to this, they will support Operations Managers of larger events where required.

PRINCIPAL ACCOUNTABILITIES

• End to end operational management of allocated events to include full budget control
• Source, negotiate with and contract all suppliers, and submit invoices to manager for approval
• Compile relevant information for clients to include, but not limited to, clear instructions on submitting required materials to us, access times on the day of the event and any venue specific information.
• Work closely with the Sales team to create the exhibition floorplan and monitor this regularly to ensure correct allocations of exhibition stands
• Closely monitor client contracts in liaison with the Sales manager and ensure all contracted items are delivered
• Project manage the design and print of the event guide, signage and other collateral and present materials to manager for final sign off.
• Organise staffing plans and requirements for each event to include task allocation, travel and accommodation booking.
• Devise adequate security plans for allocated events and submit to manager for approval.
• Source venues and contracts with the help your manager
• Build and test virtual event platforms

KEY INTERFACES

• Venues
• Suppliers
• Event team – sales, production, marketing, customer services
• Own team – operations and customer services
• Clients

KNOWLEDGE, EXPERIENCE AND SKILLS

• Minimum of 6 months experience in event operations or digital services industry
• Experience of working in a fast-paced office environment
• Experience in planning and organisational skills
• Excellent and confident communicator to both an internal and external audience in oral and written communication
• Strong multi-tasking and prioritisation skills and able to work on several projects simultaneously
• Ability to manage a number of projects simultaneously
• Numeracy skills
• Ability to work as part of a team

• Foreign language
• Strong affinity with digital systems and platforms
• Creative and innovative thinker

• Work well under pressure and to deadlines
• Customer first approach
• A willingness to travel and work late shift or overnight on occasion
• High level of attention to detail
• Time management and prioritisation on projects
• Proactive and take initiative

• Our new normal way of working is a two-and-a-half day weekend and the ability to choose whether our employees will work from home, their local office or a mix
• You will receive a competitive salary as well as other benefits, including paid holidays, discretionary gifted days
• Access to Linkedin learning for training and upskilling
• We are also an equal opportunities employer, welcoming applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age