Federated Indians of Graton Rancheria Hiring for Administrative Assistant II at Rohnert Park, CA Full Time

Mission Statement

The Federated Indians of Graton Rancheria Tribe (“FIGR” or “Tribe”) exists to exercise its inherent sovereign powers, customs, and traditions; to perpetuate its unique Native heritage; to preserve and protect the rights and privileges of the Tribe; to establish justice in the conduct of tribal affairs; to work for the social and economic betterment of all Tribal Citizens, and to foster the value of education.

Position Description

The Administrative Assistant II provides a full range of complex administrative support activities for the organization. This position ensures that daily office operations run smooth. The Administrative Assistant II will possess the skills to work both independently and as a team player to perform complex administrative duties in order to assist department managers, employees, and Tribal Citizens.

Job Duties and Responsibilities

The following job duties and responsibilities are considered essential for this position.

• Provides high-level administrative support for special projects and routine tasks.
• Consults with the Office Manager on administrative matters.
• Responds to and resolves administrative inquiries and questions in a timely and pleasant manner.
• Schedules and coordinates with vendors for projects and deliveries.
• Maintains filing and organizational systems for the office.
• Schedules meetings via Outlook, Teams and/or Zoom.
• Assist with ensuring timely communication regarding administrative tasks and projects.
• Maintains inventory of office supplies, responsible for restocking, and ordering supplies.
• Assists with coordinating general maintenance for facilities and office equipment.
• Assists with distributing mail, preparing, and mailing packages, and other items using various mailing resources.
• Prepares credit card reconciliations and requisitions for payment.
• Completes, tracks, and reconciles travel requests.
• Prepares travel advance requests and prepares all travel accommodations in a timely manner.
• Processes invoices for payment and prepares requisitions for payment.
• Answers and directs phone calls and/or takes detailed messages.
• Ensures common areas are clean, sanitized, and organized.
• Runs errands on or off property as needed using FIGR vehicle.
• Prepares forms, professional correspondence, agendas, and other administrative documents.
• Other duties as required or assigned by the Office Manager.

Experience

3-5 years minimum administrative experience; 3-5 years of progressive work experience in office administration preferred.

Education

High School Diploma or equivalent

License

Must possess a valid driver’s license and be insurable under the Tribe’s Policy.

Knowledge of

Tribal governance, modern office procedures and practices; correct punctuation, spelling, and grammatical usage; basic business arithmetic; modern office equipment including personal computers, copiers, phone systems, Microsoft Office Suite, and other software.

Ability to

Display respect and have an understanding of the Tribe’s culture, traditions, and values; demonstrate cultural competency, awareness, and sensitivity; understand and apply applicable Federal and Tribal laws, regulations, policies, procedures, and program standards; perform difficult and complex office support work involving independent judgment and requiring accuracy and speed under tight deadlines; demonstrate problem solving and decision-making skills; understand and follow verbal and written instructions; demonstrate excellent verbal and written communication skills; be detail oriented; handle multiple tasks under strict timelines and shifting priorities; plan and coordinate various and complex projects; operate standard and modern office equipment; work efficiently and effectively under deadlines; exercise sound judgment? and discretion; comply with the Tribe’s policies and procedures; and interact in an honest, trustworthy, and respectful manner with FIGR Tribal Citizens, Tribal Council and other officials, employees, visitors, and vendors.

Benefits
The comprehensive benefits program provided to all full-time and part-time regular employees (20+ hours weekly) includes:

• Medical Insurance – At no cost to the employee
• Vision Insurance – At no cost to the employee
• Dental Insurance – At no cost to the employee
• 401(k) – Immediate participation available, employer match after six months of employment
• Long-term Disability Income Insurance – At no cost to the employee
• Life Insurance – At no cost to the employee
• Holidays – 13 paid holidays annually
• Personal Time Off (PTO)
• Employee Assistance Program

Tribal and Indian Preference

FIGR is a Federally Recognized Indian Tribe and in accordance with the Tribe’s Human Resources policies, has adopted and implemented a Tribal and Indian Preference Employment Statute. Pursuant to this Statute, FIGR shall give preference in hiring in the following order of priority: (1) FIGR Tribal Citizen, (2) All Native Americans who are members of, or affiliated with a California Indian Tribe with ties to Marin and Sonoma Counties, (3) All Native Americans who are members of, or affiliated with any other California Indian Tribe, and (4) All other Native Americans who are members of a Federally Recognized Indian Tribe.

Aside from employment preference as provided in this section, the Federated Indians of Graton Rancheria does not discriminate because of age, creed, gender, race, sexual orientation, gender expression, gender identity, national origin, color, religion, genetic information, marital status, pregnancy, disability, disabled veteran, or military service.

Confidentiality

All employees must uphold all principles of confidentiality to the fullest extent. This position has access to sensitive information and a breach of these principles will be grounds for immediate termination.

Background Investigation

This position will be subject to a criminal history background check and a suitability background check. In addition, all positions are subject to a 101-630 background check in an effort to ensure compliance with Public Law 101-630 “Indian Child Protection and Family Violence Prevention Act.” Candidates must be able to successfully pass all required background checks to qualify for this position.

Drug and alcohol screening

All applicants must successfully pass a pre-employment drug and alcohol screening prior to beginning employment and will be subject to reasonable-suspicion drug testing.

COVID-19

All applicants must successfully pass a pre-employment COVID-19 test prior to beginning employment. FIGR requires all employees to be fully vaccinated against COVID-19 and its variants; all employees must provide proof of vaccination prior to employment, including COVID-19 booster(s).