Forrest Solutions Hiring for Receptionist $27.50-$28.00 at San Francisco, CA Full Time

This is a full-time Receptionist position to work Monday – Friday, with a 1 hour lunch. This role provides coordination and support for delivery of services which include, but are not limited to: Concierge, Conference & Meeting Room Management, Meeting & Event Management, Coordinating Catering, Visitor Office Set-Up, Restocking Lounge Supplies, Furniture and Plant Management, Spatial Planning, Kitchen Facilities Management.

Shift: Monday-Friday

Hours: 9:00 AM-6:00PM

Pay: $27.50-$28.00

To be successful in the Receptionist role, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards. As the heart of the office and the first point of contact, you will greet clients, attorneys and staff, help foster a welcoming environment and a sense of community by putting the well-being of others at the forefront through collaborative efforts with colleagues that are reflective of the firm’s values.

Primary Responsibilities and Expectations

Responsibilities:
Detail this role’s specific responsibilities that are required for the position.

• Greet visitors, clients, internal attorneys and staff
• Add guests/visiting attorneys to building security system
• Answer multi-line phones
• Reserve visiting attorney offices
• Maintains awareness and cleanliness of the Reception workspace.
• Schedule conference room meetings via specialized software
• Provide parking validations
• Assign and track visitor access cards
• Assist with conference room set up for meetings and events, furniture reset, and delivering temporary equipment and supplies. May assist with temporary signage.
• Assist guests with accessing the guest Wi-Fi.
• Submit maintenance work orders as needed and/or communicate with appropriate with office management to address facilities issues.
• Special projects as assigned by office management.
• Respond to requests, inquiries and complaints promptly with accurate and thorough information according to the specific request.
• Perform other clerical receptionist duties such as photocopying and faxing
• Follow security and emergency procedures as defined for the property. Responds to emergency situations in a calm, efficient manner. Summons appropriate assistance and makes appropriate notifications in accordance with operating procedures.

Essential Functions of Job:

Welcome guests to the office and answering phones in a professional manner reflective of the firm. Comfortable using computers and various types of software. Comfortable managing the reception desk alone. Conference room set up for meetings and events. Must be available for occasional overtime.

Qualifications and Experience
Required Qualifications: Previous work in a law firm or other professional environment required.
Preferred Qualifications: 4+ years of experience in reception duties.

Education
Required: High School Diploma
Preferred: Undergraduate degree

Work Environment
Mostly sitting/standing at the reception desk with significant computer and phone usage.

Physical Demands
Lifting/carrying up to 50lb., walking, standing, sitting, keyboarding.

Job Type: Full-time

Pay: $27.50 – $28.00 per hour

Schedule:

• 8 hour shift

Application Question(s):

• Do you have legal receptionist experience working in a law firm?

Experience:

• Receptionist: 3 years (Preferred)

Work Location: One location