Fourthstone Hiring for Executive Assistant at St Louis, MO Full Time

We are seeking an Executive Assistant to provide support to the firm’s management team. The successful candidate will report into Fourthstone’s CEO and will perform diverse, advanced and confidential administrative support with the opportunity to assume increased responsibility for operational processes at the firm. This role will suit a “go getter” who appreciates time sensitivity and is a good communicator. A team player who is comfortable wearing multiple hats would thrive in our entrepreneurial, growing firm.

As an Executive Assistant, you will be expected to relieve the executive team of administrative tasks and contribute to the smooth running of the firm’s internal processes.

Responsibilities

• Book and confirm domestic and international travel for executives, including multi-day itineraries. Compile trip folders with relevant information in advance of travel for executives.
• Calendar management requiring interaction with internal and external executives and associated tasks such as booking conference rooms, meeting logistics and presentation materials
• Assist with production of marketing materials via in-house binding, third party printing and design agency
• Drive employee expense reimbursement process and manage office expenses
• Monitoring adherence to annual compliance calendar and ensure appropriate documentation is gathered and electronically filed
• New hire orientation, including required compliance documentation and logistics
• Providing general office support including handling phone enquiries, photocopying, scanning, ordering office supplies and extensive electronic and hard copy filing

Qualifications

• 2+ years of relevant experience, preferably at a financial services, accounting or law firm
• Must be able to work effectively with minimal supervision in a time-sensitive environment
• Strong written communications skills, roll up sleeves attitude with a positive overall demeanor
• Hard-working, dedicated, punctual and personable
• The highest standards of personal and professional integrity and ethics
• Advanced Proficiency in Microsoft Office and Excel in particular is required
• Bachelor’s Degree preferred
• Proof of Covid vaccination is required

To inquire about this position, please email your resume to [email protected] along with confirmation of your right to work in the USA without sponsorship.