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GEI Consultants Inc Hiring For Administrative Assistant at Markham, ON Full Time
GEI a Way of Life
When you re doing what you love and working with great people, work becomes less like a job, and more like a way of life. Here at GEI Consultants, Inc. (GEI) we have been fostering growth and creativity for nearly 50 years. Our culture is one of collaboration and support. If you are passionate about your field, excited about learning, and constantly looking for ways to innovate, we d love to have you join the GEI family.
Who are we?
GEI is an employee-owned, leading consulting engineering and environmental firm. We partner with hundreds of government, energy, industry and institutional clients, and have completed 50,000 project engagements throughout the United States, Canada, and more than 20 other countries. We are sought out for our ideas, our creativity, and most of all, for the quality and character of our people. Get to know us better by visiting GEI s career site here.
While most of our team members are concentrated in southern Ontario, we are not limited by geography, nor do we buy into the world of daily commuting. Our team operates from virtual, home-based offices to reduce the environmental and social effects of commuting and to help extend our geographic presence across the marketplace. We stay connected through regular meetings, the use of a wide array of technology, and specialized collaborative workspaces.
Job Description
GEI is seeking respected individuals who aspire to have a positive impact on GEI s team and are interested in working collaboratively with a talented team of design, management, and technical leaders. GEI will provide a unique opportunity to collaborate across multiple practices to successfully deliver solutions for our clients.
The Canadian operation of GEI is expanding in the Ontario market and GEI is looking for an Administrative Assistant to support the engineering, environmental and natural heritage teams in the Markham, Ontario office. This position includes regular full-time work (40 hours per week).
The Administrative Assistant will work closely with GEI project managers, engineers, and technical staff to provide support for a wide variety of office, accounting, and project-related administrative tasks.
Primary Responsibilities:
- Schedule field and office staff
- Open projects and record client data
- Proofread, format and compile reports
- Answer phone calls
- Receive deliveries and visitors to the office; following required safety protocols
- Review and purchase of supplies
- Tidying, cleaning, and garbage disposal
- Monitor and organize purchasing of office / lunchroom supplies
- Aid in organizing corporate functions and events
- Creation and editing of PDF field forms, creation of simple figures
- Improve office procedures and processes
Qualifications
- Administrative Assistant will have strong attention to detail and strong interpersonal skills.
- Excellent organizational, grammar, punctuation and spelling skills are required, as well as outstanding verbal and written communication skills.
- Advanced Microsoft Word and Technical Writing skills; including automating documents, formatting, and accurate proof reading.
- Advanced Microsoft Excel, PowerPoint and Adobe Acrobat skills
- 2+ years of office experience preferred.
- Valid driver s license required.
- Previous experience supporting architects, engineers or construction firms is a plus.
Benefits
- Market-Competitive Compensation
- Comprehensive Benefits Program, including Medical, Dental, Vision and More
- Continuing Education Assistance and Tuition Reimbursement
- Professional Development and Opportunities for Advancement
- Paid Holidays and Paid Time Off
- Rewards and Recognition
- RRSP program and more…
GEI offers a comprehensive and industry leading compensation package and we support continued training and career path attention.
Physical Job Requirements
Sedentary
X
Light
Medium
Other
Activity Level Throughout Workday
Physical Activity Requirements
Occasional
(0-35% of day)
Frequent
(33-66% of day)
Continuous
(67-100% of day)
Not Applicable
Sitting
X
Standing
X
Walking
X
Climbing
X
Lifting (floor to waist level) (in pounds)
X
Lifting (waist level and above) (in pounds)
X
Carrying objects
X
Push/pull
X
Twisting
X
Bending
X
Reaching forward
X
Reaching overhead
X
Squat/kneel/crawl
X
Wrist position deviation
X
Pinching/fine motor skills
X
Keyboard use/repetitive motion
X
Taste or smell (taste=never)
X
Talk or hear
X
Accurate 20/40
Very Accurate 20/20
Not Applicable
Near Vision
X
Far Vision
X
Yes
No
Not Applicable
Color Vision (ability to identify and distinguish colors)
X
Sensory Requirements
Minimal
Moderate
Accurate
Not Applicable
Depth perception
X
Hearing
X
Environmental Requirements
Occupational Exposure Risk Potential
Reasonably Anticipated
Not Anticipated
Blood borne pathogens
X
Chemical
X
Airborne communicable diseases
X
Extreme temperatures
X
Radiation
X
Uneven surfaces or elevations
X
Extreme noise levels
X
Dust/particular matter
X
Other (exposure risks):
Usual workday hours:
8
X
10
12
Other work hours
GEI requires all employees to be fully vaccinated from COVID-19 on or before their first date of work with the GEI and to provide GEI with proof of vaccination. Also, while employed with GEI all employees will be required to receive any future vaccinations and/or booster shots which may be recommended by a Public Health Authority regarding COVID-19 and/or any other potentially pandemic causing virus. If any applicant is unable to be vaccinated for reasons protected under the Ontario Human Rights Code, the applicant should advise GEI of this immediately.
