GoNetspeed Hiring for Administrative Assistant Job at New Gloucester, ME Full Time

The Administrative Assistant completes responsibilities and administrative tasks for the President & Chief Executive Officer and other senior members of the CEO’s staff and provides assistance for the Executive Management Team upon request in a confidential manner. The Administrative Assistant is responsible for the coordination of management events. This position may also provides occasional support for other executives upon request. In conjunction with department leadership, the Administrative Assistant continually evaluates and audits administrative practices/procedures and takes initiative to implement and/or make recommendations for change. This role will also be responsible for receptionist responsibilities in a low-traffic office environment.

The job will be located on the Pineland Campus where the CEO has his office and the job is not remote.

Essential Job Functions:

• Arranges corporate travel and meetings by developing itineraries and agendas; booking transportation; arranging lodging and meeting accommodations.
• High level of maturity and trustworthiness must consistently maintain a very high degree of confidentiality and integrity at all levels throughout the organization.
• Welcomes visitors to the office by providing access to the secure building and ensuring they are connected with whom they are there to see.
• Enhances president’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Communicates with customers, co-workers, and various business contacts in a professional and courteous manner.
• Coordinates offsite or onsite management events.
• Balances priorities, handles multiple tasks, problem-solves, set goals, adapts to change easily, and consistently delivers timely and accurate products and services.
• Proactively and continuously seeks opportunities to improve processes, functions, and activities of the Departments and the position.
• Develops and maintains an overall knowledge of corporate policies and procedures; especially those impacting the Departments.
• Performs all other related duties as assigned by management. *

*These tasks do not meet the Americans With Disabilities Act definition of essential job functions and are usually less than 5% of time spent. However, these tasks still constitute important performance aspects of the job.

Knowledge, Skills and Abilities:

• Excellent communication, organization, planning, and collaboration skills.
• Advanced skills with the Microsoft Office suite; varied skill levels necessary with other software applications.
• Strong written communication skills including exceptional grammar, proofreading skills and attention to detail.
• Knowledge of, and experience in, operating standard office equipment (teleconference equipment, PCs, printers, scanners, electronic faxes, copiers etc.).
• Ability to effectively function as a team player.
• Ability to work with numbers and calculations.
• Skilled in identifying problems and resolutions

Education and Experience:

• Associate’s degree or 2+ years equivalent combination of training and experience; Bachelor’s degree in communications, business or similar field preferred.
• 5+ years experience in an administrative role; prior experience supporting management/leadership in a professional or large corporate environment preferred.
• Experience in records management and process/procedure development/design.

Job Type: Full-time

Pay: $17.00 – $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• New Gloucester, ME 04260: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location