Good Shepherd Lutheran School Hiring for Front Office Assistant Job at Novato, CA Full Time

Good Shepherd Lutheran School

Position Description

Position Title: Office Assistant

Hours Per Week: 30

Reports to: Office Manager

Summary

This position is responsible for assisting the Office Manager with the day-to-day management of the school’s administrative functions. The Office Assistant principal duties include maintaining current student files, customer service, and clerical assistance. The Office Assistant will consult with the Office Manager to develop and carry out assigned responsibilities. This position requires a high level of organization and the ability to communicate effectively, excellent verbal and written communication skills, and maintaining confidentiality.

Qualifications

• Strong attention to detail and interpersonal and communication skills
• Proficiency with Microsoft Office and Google Platform
• Strong organizational skills
• Demonstrate dependability in carrying out responsibilities
• Ability to work well with others

Specific Responsibilities

• Answer phone calls
• Customer Service/Help Desk
• Review and respond to attendance line and e-mail as needed
• Assist with the coordination of the registration of students, including the processing of registration and enrollment documents. And maintain document reports.
• Process student records requests as they come in or need to be sent out to other schools
• Demonstrate and communicate a positive and optimistic attitude regarding the school and church to students, parents, faculty, staff, the congregation, church staff and all others

General

• Assist with the processing and distributing of school mailings
• Order school and/or office supplies, as needed
• Maintain and audit current student files
• Create/update student immunization cards
• Update student pictures each fall in physical file and electronically on Renweb
• Process required immunization reports in fall for preschool, kindergarten, and 7th grade
• Process Private School Survey annually
• Process and maintain student emergency cards
• Create student awards each semester – Renweb honor roll
• Process parent field trip driver forms
• Maintain copy room with supplies; paper, etc.
• Keep Copy Room and Teacher Storage Rooms clean and organized
• Assist in keeping Fellowship Hall and Kitchen clean and organized
• Provide general assistance to the Office Staff
• Use special talents to enrich the total school program
• Carry out any other directives of the Administrative Staff
• Emergency cards – print/maintain – 4 copies

Job Type: Part-time

Pay: $21.00 – $24.00 per hour

Benefits:

• Employee assistance program

Schedule:

• Monday to Friday
• No weekends

COVID-19 considerations:
We follow the guidelines from the Marin Health Department and Marin County Office of Education. All staff members and students wear masks indoors. All work areas are kept sanitized and clean throughout the day. And we have COVID Rapid tests onsite.

Work Location: One location