Goodwill of North Georgia Hiring for Program Assistant at Decatur, Georgia Full Time

Description

• Provide administrative support to the assigned program team(s) to ensure the success of the program’s financial, mission, training, team and marketing goals.

• Prepare and verify financial documents, including billing, invoices, purchase orders, expense reports, check requisitions for Career Services programs and staff.

• Act as a liaison between the Finance Department and Career Services to solve discrepancies in financial documents and report errors to designated supervisor.

• Prepare performance reports for the appropriate program(s).

• Submit staff and participants’ timesheets to the payroll department, receive checks from payroll by program, distribute paychecks and secure checks that have not been claimed.

• Responsible for petty cash and check cashing.

• Coordinate the ordering of office supplies.

• Coordinate purchase of postage and shipping/mailing supplies, if applicable.

• Receive and process all referral requests for services.

• Create and maintain participant records for all referrals; including all participants referred, accepted and discharged into a service program with Goodwill.

• Serve as the primary data entry person for all participant information entered into the participant database.

• Provide administrative support to the staff as requested.

• Ensure adequate supplies of general forms, training materials, and curriculum materials are available for staff.

• Assist with meetings and trainings by copying agendas, taking minutes, ordering refreshments and picking up supplies, as needed.

• Prepare professional development plan (PDP) and engage in quarterly updates in achieving goals

• Maintain training and meeting attendance records.

• Participate in internal and external audits.

• Provide mandatory reporting on all maintenance, safety and health concerns associated with assigned programs and sites.

• Provide information via the telephone for public inquiries regarding all the training programs and services rendered at Goodwill.

• Greet or provide receptionist duties as necessary for callers, visitors, and executives.

• Act as liaison between the Goodwill staff, VR counselors and other referring partners, employers, program participants and their families.

• Attend all meetings and trainings pertaining to this position.

• Attendance at all or majority of quarterly targeted training forums (TTF)

• Completion of all Career Services core training

• Other duties as assigned.

Job Requirements

• High School Diploma or GED and at least three (3) years experience in general office duties.

• Associate’s degree in business, administration, customer service, clerical, computer sciences, or closely related field and at least two (2) years experience in general office duties.

• Ability to be flexible in hours and work location (within the service area) to accommodate the needs of the Program and Goodwill.

• The ability to push, pull and lift 20lbs. with or without accommodations.

• Must be able to safely operate a vehicle and have a valid driver’s license.

• Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)