Granada Hills Charter Hiring for Office Assistant Job at Northridge, CA Full Time

Job Description – Office Assistant

Performs a variety of clerical duties of a routine and recurring nature.

TYPICAL DUTIES

• Prepares a variety of letters, memos, forms, reports, arithmetical summaries, and other material, typically using computer software.
• Compiles, interprets, and codes data from various sources; enters data utilizing computer systems and programs for functions such as procurement, finance, student attendance, and personnel; and prepares related reports.
• Checks forms and records for completeness and accuracy.
• Maintains files, records, and other information.
• Responds to employee/public inquiries by telephone and in person to provide or request information.
• Orders, receives, and distributes incoming and outgoing correspondence.
• Operates a variety of office equipment, e.g., computers, printers, copiers, calculators, typewriters, microfilm machines, facsimile machines, etc.
• Reports software and hardware problems to Technology Department.
• May prepare, modify, and update simple spreadsheets.
• May assist in preparing employee time reports and maintaining routine bookkeeping and payroll records.
• May orient and train new employees and/or student workers in office procedures.
• May assist ill students and dispense medication under the guidance of school nurse.
• Performs related duties as assigned.

SUPERVISION

General supervision is received from the Administrative Director and the Human Resources manager. Work direction may be exercised over student workers.

QUALIFICATIONS

Knowledge of:

• English composition
• Basic arithmetic
• Office practices and procedures
• Operation of various office machines
• Microsoft Windows operating system
• Microsoft Office
• Web browsing techniques
• Appropriate techniques used in providing information in person and on the telephone

Ability to:

• Understand, interpret, and apply pertinent laws, rules, regulations, and procedures
• Write legibly
• Organize files and keep accurate records
• Work effectively with employees, students, and the public
• Use computer hardware to input, edit, and format data and information
• Produce word-processing, email documents, and spreadsheets
• Communicate effectively orally and in writing
• Type rapidly (minimum 40 wpm) and accurately using a computer keyboard

ENTRANCE QUALIFICATIONS

Education: Graduation from high school or evidence of equivalent educational proficiency, preferably supplemented by courses in office practices and procedures, business arithmetic, and business English.

All employees are subjected to fingerprinting and a review of conviction records.

This class description is not a complete statement of essential functions, responsibilities, or requirements but are representative of the minimum level of knowledge, skill and abilities needed. Management retains the discretion to add or change typical duties or a position at any time.

Job Type: Full-time

Pay: From $19.69 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
COVID-19 Vaccination required, masks must be worn indoors, weekly on-site testing.

Work Location: One location