Halff Associates

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Receptionist/Administrative Assistant – Tampa

Halff Associates, Inc. is seeking an experienced Receptionist/Administrative Assistant for our Tampa, Florida office. The successful candidate will provide administrative support and office related responsibilities for Team Leaders, Project Managers and technical staff.

Primary Responsibilities may include:

Greet guests and answering the main phone line for the office
Responsible for the distribution of incoming/outgoing and overnight mail
Arrange and organize office meetings, events, and travel arrangements
Office/kitchen supply procurement
Maintain kitchen and conference rooms
Coordinate, communicate or submit tickets with facilities vendors, coffee, pest, printer, and building/property management
New hire onboarding and setups
Assist with day-to-day office needs
Assist with pursuit setups
Responsible for company vehicles (2), coordination with fleet vendors for maintenance, recalls, inspections, washes, etc. (Must have clean driving record)
Editing and finalizing letter proposals
Assist with the assembling of marketing proposals

Requirements:

3+ years of experience
Proficient in Microsoft Office Suite including Word, Excel and Outlook
Excellent organizational skills with the ability to prioritize workload and work on multiple projects to meet deadlines
Ability to interface with all levels of employees and management
Excellent verbal, written and interpersonal skills
Experience providing administrative support for an engineering, architectural or similar professional services firm is preferred

Company Overview:
Halff is a mid-sized, employee-owned, diverse and multi-disciplined professional services firm. For more than 70 years, Halff has provided smarter solutions throughout the United States offering services in Architecture, Construction Services, Energy, Environmental, Geographic Information Systems, Intelligent Transportation Systems, Land and Site Development, Planning and Landscape Architecture, MEP Engineering, Public Works, Right of Way, Structural Engineering, Subsurface Utility Engineering/Utility Coordination, Surveying, Transportation, Water Resources and Water/Wastewater.

Halff has offices in the following locations:
Arkansas: Bentonville, Fort Smith, Little Rock and North Little Rock
Florida: Chipley, Jacksonville, Miramar Beach, Panama City Beach, Tallahassee, Tampa and Tavares
Louisiana: Baton Rouge and Shreveport
Oklahoma: Oklahoma City
Texas: Austin, Brownsville, Conroe, Corpus Christi, Flower Mound, Fort Worth, Frisco, Houston, Midland, McAllen, Richardson, San Antonio and Tyler

We offer excellent benefits including medical, dental, prescription, life insurance, long-term and short-term disability insurance, paid time off and holiday pay, Traditional and Roth 401(k) plans, Employee Stock Ownership Plan, Health Savings Account, 529 College Savings Plan, Flexible Spending, an Employee Assistance Plan and more.

Salary is competitive and commensurate with experience.

Halff Associates is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.

Halff Associates, Inc. is a drug-free workplace. This offer of employment is contingent upon the receipt of a clear drug screen and background check prior to your first day of employment. This position may be subject to random drug testing pursuant to federal regulations.

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