Job Summary
This position is responsible for performing most of the financially related tasks for the HGSE Admissions team and supporting the office’s CRM maintenance. In addition to these two core focuses, this role provides a high level of customer service to both external (e.g., prospective students, applicants, admitted students) and internal (e.g., admissions committees, Finance Office, Harvard International Office) constituents.
Position Description
Responsible for office’s financial operations
Working closely with the Director of Admissions, develops and manages the office’s non-personnel budget and manages all financial reconciliations
Monitors current spending and forecasts future spending for entire non-personnel budget as well as for Graduate Assistant budget.
Handles a wide range of financial transactions (e.g., invoices, staff travel reimbursements, application fees, enrollment deposits, journals, deferred revenue, portal/enrollment deposits on term bills, admitted student travel reimbursements)
Oversees entire PCI Compliance process, including but not limited to managing monthly scans ensuring security of confidential data and records.
Responsible for interfacing with payment management system including implementing new payment management systems when necessary ·
Responsible for maintaining core functions of office’s CRM and application system
Working closely with the Associate Director, maintains Technolutions Slate CRM, including all online applications, rules and queries, portals, decision release, and security
Co-manages the cycle preparation process, i.e. application updating and launch o Leads updating of decision letters and decision testing o Builds queries and pulls data from Slate and responds to basic data requests as needed
Develops and implements process and forms to guide admitted international students through financial certification (i.e. visa) process
Processes financial certification materials for admitted international students
Represents HGSE at select events both on- and off-campus as needed
Assists with updating and maintenance of HGSE Admissions webpages
Performs related duties as required
Basic Qualifications
3+ years of related experience.
Ability to work overtime during peak periods required.
Any applicant wishing to be considered must supply a cover letter in addition to their resume.
Any applicant wishing to be considered for this position must indicate that they meet all of the basic requirements in either the cover letter or resume.
Additional Qualifications and Skills
Working Conditions
The position is located on the Cambridge, MA campus. Successful candidate will have the opportunity to work a hybrid schedule with some days on campus and some days off campus if desired. Details will be discussed with those invited to interview. Successful candidate must live and work in a Harvard registered state (MA, NH, ME, CT, RI, VT, MD, and NY) with the ability to travel to campus weekly.
Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.
We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.
Additional Information
HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school.
We do this by:
About the Harvard Graduate School of Education
Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu
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Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement
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