Harvard University Hiring for Foundations and Concentration Coordinator at Cambridge, MA Full Time

Reporting to the Director for Master’s Studies, the Foundations and Identity, Power and Justice in Education (IPJE) Concentration Coordinator will serve in dual capacities as part of high-functioning team responsible for the academic, professional, and personal success of approximately 700 Harvard Graduate School of Education master’s students. The Foundations and IPJE Coordinator will collaborate with Ed.M. program team members, faculty, and other offices to ensure the exceptional delivery of services to students. The role will work most closely with the Director of Foundations, Foundations faculty leads, and IPJE Faculty Co-Chairs.

As the Foundations Coordinator, this person will serve as a point of contact for prospective and current students, faculty, staff, and teaching fellows regarding the administration of the Foundations experiences. The Foundations courses are essential to the Ed.M. curriculum and serve as a compulsory component of the residential and online Ed.M. degree. The person in this position is responsible for facilitating the communication of Foundations information to key stakeholders in an effective and timely manner. This person is also responsible for maintaining the Foundations website with current and complete information, processing the hiring of teaching fellows and short-term staff, processing and tracking financial expenditures, and representing and promoting the Foundations curriculum internally and externally.

This person will also serve as the Identity, Power and Justice in Education Concentration Coordinator (IPJE). As the Concentration Coordinator, the person in this position will partner with concentration Faculty Co-Chairs to implement concentration initiatives in service of promoting holistic student success.

Advancing equity is a central goal of education in both Foundations and IPJE; as such, the person in this role should seek to enact equity-centered processes and practices in supporting these initiatives and those involved.

• Create and follow a project timeline of tasks to guide and track implementation of Foundations activities during the academic year
• In collaboration with the Registrar and others, coordinate the course lottery process and schedule of faculty teaching times across Foundations courses
• Respond to student inquiries and advise new students with course selection, requirements, and the academic calendar
• Communicate with Program and Concentration faculty and staff about connections between Foundations courses and their program requirements
• Track academic requirements of students to ensure successful pursuit of their Foundational learning or IPJE requirements; partner with students, faculty, and staff to resolve student cases of unmet requirements
• Coordinate with Operations on allocation of classroom spaces for Foundations courses
• Develop and organize resources and strategy documents
• Contribute to periodic reports for internal and external stakeholders on Foundations and IPJE activities
• Participate in and contribute to departmental initiatives and improvements as needed, in collaboration with coordinators of other academic programs and concentrations

Marketing & Communications:

• Draft, update, and disseminate electronic communications as requested
• Design and maintain the Foundations and IPJE website(s) on Canvas and/or Open Scholar platform

Financial Activities:

• Process all expense reimbursements
• Process teaching fellow, research assistant, and other short-term appointments
• Coordinate disbursement of Travel, Teaching, & Research Funds (TTRF) or other faculty funds
• Serve as a purchasing agent for the program’s operating expenses
• Manage invoice processing, supply ordering, and budget reconciliation

Event Planning:

• Coordinate event logistics related to community building, professional development, and co-curricular engagement including media, catering, room reservations, and RSVP management
• Schedule meetings, create and distribute meeting materials, and document meetings for Foundations and IPJE affiliates

This is a two year term position with possibility of renewal

Minimum three years of experience in supporting faculty and students in an educational environment.

Any applicant wishing to be considered must supply a cover letter in addition to their resume

Additional Qualifications and Skills

• Strong organizational, technical, interpersonal, and communication skills
• Attention to detail with a proven ability to take initiative and accurately manage multiple projects independently and simultaneously
• Interest in and commitment to equity-centered practices in education
• Forward thinker, highly collaborative, with a can-do attitude; enjoys creating systems and clarity in complex, novel situations

Preferred Qualifications

• Work experience in a higher education setting
• Familiarity with frameworks or activities that support adult student success and advance equity in higher education contexts

This position will be based in Cambridge. All work must be performed in a state in which Harvard is registered to do business (CA, CT, MA, MD, ME, NH, NY, RI, and VT).

Harvard will require COVID vaccination for all Harvard community members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.

Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu