Hegyi Refrigeration & Mechanical Ltd. Looking for Administrative Assistant at Kamloops, BC Full Time

We are currently recruiting for a qualified Office Administrator for a well-established Kamloops based refrigeration

service company. Are you professional, organized and experienced in understanding Technicians notes for

refrigeration and restaurant equipment repairs and diagnostics? Are you able to work with other Team Members,

interact positively with customers, and be an all-around team player?

Essential Functions/Responsibilities

• Under the direction of the Office Manager, you will manage Employee contracts and maintain employee

records

• Invoice work orders and required reporting paperwork, keeping them clear and concise
• Handle IT requirements & Web Design
• Maintain a clean professional appearance
• Maintain a tidy work environment that is supplied to you
• Oversee and schedule planned and preventative maintenance, installations and repairs for commercial

clients in a safe and efficient manner

• Order equipment parts, build estimates and firm quotes
• Continue building relationships with suppliers to ensure good pricing for parts, materials and

consumables.

• Provide exceptional, and courteous interaction with Customers
• Oversee office inventory supplies, setting new work stations, vehicles and equipment for new hires
• Oversee and maintain parts inventory
• Maintain fleet vehicle maintenances
• Supporting bookkeeping and budgeting services
• Aiding correspondence for the entire office such as emails, letters, packages and phone calls
• Updating of office records and databases that contain personnel, financial and office data
• Employee time keeping and wage calculations
• Ensuring availability to help colleagues and employees where necessary
• Oversee and achieve organizational goals while maintaining an efficient, productive, and positively

cultured office and employee experience

Skills, Knowledge, Qualifications, and Experience

• You are able to type 40 words per minute
• You have extensive knowledge with Microsoft Office (Work, Excel, Power Point, Email and Internet) and

Quick Books

• You have at least 4-5 years of refrigeration and HVAC knowledge of equipment of varying makes and

models.

• You have skills to take care of a situation and make quick informed decisions when necessary
• You have excellent communication, organizational skills and phone etiquette
• You have great time management skills and are able to multi task
• You have experience in bank reconciliations, general ledger entries and reporting
• You have experience in stock and inventory management
• You have experience in shipping and receiving
• You have experience in Web Design
• You have a current Standard First Aid ticket.
• You have enthusiasm for new challenges and are a positive asset to any team
• You are a self-starter, a great communicator, able to assume responsibility and have an undying work

ethic

• You are open to ongoing training courses relating to the job, we train

Email your cover letter and resume to [email protected] – the cover letter is to include your salary

expectations.